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REHIRING A STUDENT
Departments have the option of
re-hiring returning student employees with each new semester. The student does
not need to reapply for the job, and the job does not need to be listed online
(unless hiring new students not previously employed by the hiring department.)
Regardless of how long the student has been
employed, it can not be assumed they are eligible for a Federal Work-Study or
Institutional Employment position until after eligibility has been verified
through the online student employment system (JobX). This is the department's
assurance that the applicant is certified and eligible for student employment.
Employer's Obligation
Consider whether the student's class schedule will coincide with the needed work
schedule before promising the job will remain open to a student.
Follow the guidelines pertaining to job
classifications and wage scales. If questions arise regarding a pay rate,
clarify it with the Student Financial Aid Office before committing a wage to the
student. When dealing
with a Federal Work-Study student, it may be determined immediately that the
student will be unable to reach his/her earnings limit if employed by the
department. For example, the student hired may have an earnings limit of $1,500,
while only $900 remains uncommitted in your Department Ceiling. In this
instance, the department has the option to revise the student's appointment
funding source, and pick up the remaining portion of the student's earnings
limit through their Institutional Employment funds, if available. In another
example, the student's class schedule may conflict with your office hours and
you may not be able to schedule enough work hours for the student to reach
his/her earnings limit. In both cases, inform the student of the situation. The
student has these options:
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Look for a job which (s)he
could reach the earnings limit.
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Look for a second job at which
the remaining amount could be earned. When students are employed by more than
one department on campus, it is the responsibility of the employers to
coordinate hours worked and student earnings. If the student works more than 40
hours per week, the departments will share the overtime cost.
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Check with the Student
Financial Aid Office about replacing the estimated unearned balance through some
other type of financial aid.
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Accept the job offer as it is.
The student has the right to make his/her decision about a job offer based on
all of the currently available facts.
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