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Announcements

Updated 11/05/2008

Informational Session: Elimination of the Money Courier Service
November 10, 2008
Finance Contacts:

UND Campus Safety and Security & UND Student Account Services would like to invite you to an informational session regarding the:

Elimination of the Money Courier Service

Effective December 19, 2008, the money courier service will no longer be offered by Campus Safety and Security. UND departments will be responsible for delivering their deposits to UND Student Account Services.

If your department currently uses the courier service, please attend the informational session for details and possible options available to your department.

Date: November 13, 2008
Time: 9 am to 10:30 am
Place: Memorial Union Lecture Bowl

Retro Distributions
November 5, 2008
Finance Contacts:

Effective immediately you may now start submitting retro distribution requests to Trish Chyle in the Payroll department. The approval process will remain the same, so please obtain all appropriate approvals before submitting. As always the retro distribution form will be sent to the Grants and Contracts office if there is a grant/project involved. The forms needed are also available on the Payroll website under forms.

Please call Trish in payroll at 777-6973 with any questions. Thanks.

Ordering Trademarked Items
October 20, 2008
Department Head and Finance Contacts:

Trademarked items can only be purchased using a Purchase Requisition or the University Purchasing Card. Vouchers are not an approved method for purchasing.

To order a trademarked item, go to the forms section of the Purchasing Department website and click on Trademarks Use Request Form. Fill out this form and send it to the Purchasing office for approval. The completed form can be faxed to 7-2125, sent via intercampus mail to stop 8381, or emailed to sarasatter@mail.und.edu.

Once you receive approval, you may immediately place the order using your Purchasing Card. You are required to attach the approved Trademarks Use Request Form along with the receipt to the Purchasing Card Record Form at the end of each month

If you choose to order using a Purchase Order, you must submit the approved Trademarks Use Request Form and a Purchase Requisition to the Purchasing Department. There is a specific Purchase Requisition for logo/trademarked items. Do not place the order until the Purchase Order has been created.

Please contact the Purchasing Office with any questions. Thank you.

Sara Satter
UND Purchasing Office
777-2132

Changes to Moving Expense Reimbursement Policy
October 6, 2008
Finance Contacts:

There have been changes made to the Moving Expense Reimbursement Policy:

Effective October 3, 2008
Incoming Faculty/Staff Moving Expenses:
The weight limit for Moving Personal Goods and Furnishings has been eliminated as long as an original invoice/paid receipt is submitted. The move still needs to be preauthorized as per policy.

Permanent Employees:
The reimbursement limit for permanent employees transferred within the system is still $5,000 with a weight limit not to exceed 11,000lbs.

Please see the Moving Expense Reimbursement Policy on the Accounting Services website. http://www.und.edu/dept/accounts/documents/MovingExpensePolicy.doc

Accounting Services
Email #100608-1

Updated Grants Roles
August 5, 2008
Finance Contacts:

The Grant Role for Departmental users has been expanded and updated. We have tried to make the role view-only and to include all of the screens other than those for update capability.

If you have any questions, please contact Grants & Contracts Administration at 7-4151.

David O. Schmidt, Manager
Grants & Contracts Administration
Email #080508-1

New Position Request Form
August 1, 2008

The New Position Request form has been revised. It is now called "Position Request/Change" form. It can now be used, not only for requesting a new position number, but also making changes to existing position numbers. (Most of the time these changes will be on vacant positions.)

The new form can be found on HR's website at http://www.humanresources.und.edu/html/Forms.htm

If you have any questions, please contact Joy Johnson or Cheryl Widman in the Office of Human Resources at 777-4361 or email joyjohnson@mail.und.edu or cherylwidman@mail.und.edu

Thank you.

Cheryl Widman
Human Resources

Cheryl Widman, Office Manager
University of North Dakota
Office of Human Resources
Twamley Hall Room 313
264 Centennial Drive Stop 8010
Grand Forks, ND 58202
Voice: 701-777-4370
Fax: 701-777-4857
cherylwidman@mail.und.nodak.edu

New Account Codes for FY09
July 7, 2008
Finance & Academic Contacts:

The following account codes are effective for FY 2009 business:

478007 - Gifts from Related Foundations
This account code is to be used when depositing or crediting monies received as gifts from related foundations, other than gifts for capital projects (construction/renovation). Current UND related foundations are the UND Foundation and Alumni Association, UND Aerospace Foundation, UND Research Foundation, Ralph Englestad Arena, UND Law School Foundation, EERC Foundation, The Fellows, Center for Innovation Foundation.

478015 - Capital Gifts from Related Foundations
This account code is to be used when depositing or crediting monies received for capital gifts (construction/renovation) from related foundations. Current UND related foundations are the UND Foundation and Alumni Association, UND Aerospace Foundation, UND Research Foundation, Ralph Englestad Arena, UND Law School Foundation, EERC Foundation, The Fellows, Center for Innovation Foundation.

535070 - Promotional Supply Licensed
This account code is to be used for the purchase of any materials using any UND licensed logo/trademark. In addition, these purchases must receive UND Purchasing approval. Examples are Athletic supplies with logo/trademark, name tags with logo/trademark, uniforms with logo/trademark, etc.

535060 - Promotional Supply Un-Licensed
This account code is to be used for the purchase of un-licensed materials for use in promoting the University. Examples are candy given away at trade shows, name tags with no UND logo/trademark.

Please begin using these new account codes for your FY09 transactions, where applicable.

Thank you!
Finance & Operations
Email #070708-2

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