HRMS Frequently Asked Questions

Here are some answers to frequently asked questions:

1) Why doesn't one of my employees show up on my list?

Answer: If you are not the primary department, they will not show up on the list, since an employee can only have one campus address and it should be the primary department address. If you are not the primary department, you are not to update that employee's data.

2) Why can't I view one of my employees that I know I am the primary department?

Answer: There was a glitch in the programming of the update screen and only those employees that had an active row as the most recent action will show up on the update screen. So, if an employee had been terminated from another position and that terminated row was after your active row on your position, they will not show up on the update screen. Programmers are working on this issue. Until it is resolved, you may call Anita in Payroll at 777-4228 and give the name of the employee and the information and she will update the employee.

3) Why doesn't boxes show up on the screen, when I bring up one of my employees?

Answer: Click the "+" box next the effective dated row, today's date will default in. Enter USA in the country box and then hit your TAB Key. Boxes will open up for the remaining fields.

4) Who should I call with On-Line Directory Update questions?

Answer: Payroll 7-4226.

5) How do I make a funding change in the middle of a pay period?

All funding changes must be effective the first day of a pay period. Peoplesoft does not prorate funding for mid-period changes. So...

Answer: Submit a Position Funding form, with an effective date as of the beginning of the pay period. The funding should be prorated according to how it should be paid over the entire pay period. For
example: You want to change an employee's funding from Fund A to Fund B, effective November 7, 2005. Submit a Position Funding form with an effective date of November 1. Fund A should pay for 4 work days (November 1-4) and Fund B should pay for 7 work days (November 7-15). 4+7 = 11 total workdays this pay period. 4/11 = 36% for Fund A and 7/11 = 64% for Fund B. These are the percentages that you would enter on the Position funding form. Then you would submit another Position funding form effective November 16 and put 100% for Fund B. It is very important that you remember this second Position funding form, or the employee will continue to get paid on the prorated basis.