Training: Terminology
A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z
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Account Classifies transactions as a specific expense, revenue, asset, liability or equity. Assets begin with a '1' Liabilities begin with a '2' Equity/Fund balance begin with a '3' Revenues begin with a '4' Expenses begin with a '5', '6', or '7' Access In PeopleSoft = Security Privileges in PS Modules Additional Payment Form Used to provide additional compensation
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Business Unit UND01 (Mail Campus)
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Centralization Data entry is done in the central office. Departments continue to submit paper forms. Customer ID Used in the Finance module to uniquely identify customers (sponsors for grants and contracts are customers in PeopleSoft). Primarily used by grants and contracts for billing and receivables. PeopleSoft eliminating paper forms. 15 digit, all-numeric ID.
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Decentralization Data entry is done outside of the central office. Departments will input directly into PeopleSoft, eliminating paper forms.
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Employee ID Referred to as EMPLID.  Used in the HRMS module to uniquely identify employees and also used in the Finance module for payments to employees (i.e. Travel Expense Vouchers). PeopleSoft delivered length is a 7 digit all-numeric ID.    External Org ID Used in the Student Administration module to uniquely identify organizations or entities that are not people (third-party sponsors, schools, etc.).
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Fund Classifies transactions into a set of self-balancing accounts that will account for a specific source of funding. Funds will also be used for the purpose of reporting on specific activities in accordance with Generally Accepted Accounting Principles.  Using Fund Attributes, the fund chartfield will also be used to identify function for financial reporting purposes.
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Hyperlink An electronic link providing direct, one-click, access from one place in a document to another in the same or a different document.
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Journal ID Journal entry reference number. Journal Import Used for charges between on-campus departments with a large number of transactions.  The transactions are uploaded from an Excel spreadsheet. Journal Voucher Used to make corrections in Accounts Payable. Example: Correct fund # or account # on a voucher which has already been paid.
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New Position Request Creates a position number to be used when hiring.
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Personal Data Form Provides personal information on individual hired. Program A program can be used by a fund/project to further breakdown revenue or expenses. A program does not hold a budget and is not required for a transaction and the same program can be used across funds. Project If a fund has a project it is mandatory that the fund and project must be used on all transactions. If a fund has a project, it is listed on the same line as the fund on the spreadsheet located on the UND CND web site.
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Student ID Also referred to as EMPLID. Used in the Student Administration module to uniquely identify students and also used in the Finance module for payments to students (i.e. Travel expenses and other reimbursements). PeopleSoft delivered length is a7 digit, all-numeric code.
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Travel Expense Voucher Used to request payment for travel expenditures. Processed the same as a voucher in PeopleSoft, but will continue to be classified a Travel Expense Voucher.
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Vendor ID Used to identify vendors 10 digits in length Voucher Similar to a request for payment in Legacy. Voucher ID Voucher reference number.
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