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| Announcements |
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Updated
03/05/08 |
| Announcement Archive |
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Fiscal Year End Procedures Workshop
May 12, 2008
Finance Contacts:
The Fiscal Year End Procedures workshop is this Thursday, May 15th at 9:00am-11:00am in the Memorial Union Lecture Bowl. Please make plans to attend this session. You can register through U2 at http://dce.und.edu/U2/index.php
The Fiscal Year End Procedures workshop is hosted by a number of core offices on campus. Representatives from Grants & Contracts, Payroll, Purchasing, Student Account Services and Accounting Services will be presenting. The presenters will review due dates for fiscal year 2008 transactions as well as identify changes in the upcoming fiscal year.
See you there!
Finance & Operations
Email #051208-1 |
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Shutdown of Finance 8.4
May 9, 2008
Finance Contacts:
You probably don't need a reminder, but I know its a busy time of the academic year, so, just in case....
Financials 8.4 was shut down yesterday at 5:00 p.m. Financials 9.0 will come online sometime Tuesday, May 13th. We'll give you an update Monday with what we know to that point. You'll be notified via email on Tuesday when the system is available.
A few things to remember when 9.0 comes up:
1. Your 9.0 userID and password should be the same as is currently in 8.4.
2. A number of security changes were made to "roles" and those changes were tested over the last month. However, there may still be some menu items that you need to accomplish your work. If you feel you are missing something, please contact Jackie Bergsnev via email to jackiebergsnev@mail.und.nodak.edu or by phone at 701-777-2243.
3. This upgrade of the Financials application also included an upgrade to the database it runs on. As a result, system performance may be affected. Please do not file any Remedy Tickets related to slow system performance until Thursday if the problem persists.
ConnectND Project Personnel
North Dakota University System
Email #050908-1 |
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FYE Procedures Workshop
May 6, 2008
Finance Contacts:
The Fiscal Year End Procedures workshop is next Thursday, May 15th at 9:00am-11:00am in the Memorial Union Lecture Bowl. Please make plans to attend this session. You can register through U2 at http://dce.und.edu/U2/index.php
The Fiscal Year End Procedures workshop is hosted by a number of core offices on campus. Representatives from Grants & Contracts, Payroll, Purchasing, Student Account Services and Accounting Services will be presenting. The presenters will review due dates for fiscal year 2008 transactions as well as identify changes for the upcoming fiscal year.
See you there!
Finance & Operations
Email #050508-2 |
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PS Finance Upgrade Reminder
April 30, 2008
Department Head and Finance Contacts:
Reminder: The PeopleSoft Finance module will be upgraded from 8.4 to 9.0 next week. The Finance module will be unavailable beginning Thursday, May 8th at 5:00pm and ending on Tuesday, May 13th at 7:00am. You will not be able to sign in to the Finance module during this time. On Tuesday, the upgrade will be complete and users will be able to sign-in to the new version.
A presentation identifying some of the changes in the upgrade was given on Tuesday, April 29th. The presentation is still available online at http://www.und.edu/cnd/docs/PS%20Finance%20Upgrade%20-%20042908_2.ppt
The Journal Entry form and the Budget form will be updated by May 12th to reflect the changes in the upgrade.
- The Journal Entry will no longer require an offsetting entry to cash.
- The Budget Journal will no longer require a budget at the "parent" account level.
The Tip Sheets on the Connect'U'ND website (http://www.und.edu/cnd/HTML/Financetipsheets.htm) will be updated in the coming weeks to reflect the new screens and options available in the upgrade.
Thank you,
Finance & Operations
Email #043008-1 |
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Employee/Spouse/Dependent Tuition Waivers
April 28, 2008
UND Benefited Faculty and Staff:
This email is to remind you of the Employee Tuition Waiver and announce the new Spouse/Dependent Tuition Waiver that is available starting Fall of 2008. Both options provide a significant financial incentive to take advantage of the education opportunities UND offers.
Employee Tuition Waiver:
UND benefited employees have the opportunity to take three courses per calendar year, with tuition waived, and based on approval of Department head. Employees must be admitted to the University, registered for class(es) and have submitted a completed Employee Tuition Waiver form, prior to the start of the semester. Additional information is available at: http://www.humanresources.und.edu/html/Tuition Waiver.htm
Spouse/Dependent Tuition Waiver: Available to benefited employees starting Fall Semester 2008
The amount of the tuition waiver is 50 percent of the billed tuition per spouse and/or dependent for UND undergraduate and graduate classes excluding professional programs (Law and Medicine) and self supporting continuing education courses (correspondence and on-line studies). Deadline to submit your completed Spouse/Dependent Tuition Waiver form is 30 days prior to the start of the semester. You are encouraged to take advantage of this new benefit. Additional information is available at: http://www.und.edu/tuitionwaiver/.
The Tuition Waiver form for both employee and spouse/dependent is located at:
http://www.humanresources.und.edu/docs/TuitionWaiverForm-2008-04-03.pdf
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PeopleSoft Finance Upgrade
April 28, 2008
Finance Contacts:
Just a reminder about the "show-and-tell" session tomorrow morning, April 29th, at 9:00am-10:00am in the Memorial Union Lecture Bowl. We have some exciting changes coming in the PS Finance upgrade to 9.0 and we're ready to tell you all about them!
Click here for the presentation.
Come prepared to see what is new and cool in the upgrade.
See you tomorrow!
Accounting Services
Email #042808-1 |
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Update Your Signature Authorization List
April 8, 2008
Finance Contacts:
Your Departmental Signature Authorization List needs to be updated.
The "Departmental Signature Authorization List" is a list of the names and signatures of individuals given authority by the department head, dean, vice president, etc to sign Accounting Services forms and Purchase Requisitions. The Departmental Signature Authorization List does not authorize department personnel to sign contracts or agreements on behalf of the University.
Accounting Services is asking ALL departments to update their authorized signers by going to the Accounting Services Forms page http://www.und.edu/dept/accounts/forms.html to download the Departmental Signatures Authorization List.
Please complete this form with all authorized signers for your department. The authorization list should include all individuals, including principal investigators for grant/contract funds, authorized to approve procurement and payment documents for your department. Again, the Departmental Signature Authorization List does not authorize department personnel to sign contracts or agreements on behalf of the University.
The updated Signature Authorization List will supersede all previous authorizations.
Please make sure that the form is signed at the bottom by the appropriate department head.
Forward the completed form to Carl in Accounting Services, Stop 8356, by Wednesday, April 23, 2008.
Please contact Carl if you have any questions either by email at carliseminger@mail.und.nodak.edu or by phone 777-4131.
Email #040808-1 |
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UND Purchasing Procedures
April 1, 2008
Department Head & Finance Contacts:
All printing and duplicating must be completed on campus by the Printing Center or Duplicating Services. Departments must check with the Printing Center or Duplicating Services to determine if they can complete the job.
If a department decides to have printing performed off campus, the Purchasing Department must issue formal quotes/bids. All printing that is performed off campus is required to go through the Purchasing Department regardless of the dollar value of the order.
Departments should submit a requisition to the Purchasing Department with a sample of the document or complete specifications. The Purchasing Department will contact the vendors (not the requesting department), for prices, delivery dates and other pertinent information.
All printing expenditures are required to be submitted on a purchase requisition, vouchers are not valid for printing or duplicating. Any printing job processed for payment on a voucher, after completion, will require justification and may be returned to the department and become the responsibility of the individual that placed the order.
Please contact the Purchasing Department (7-2681) with any questions.
Scott Schreiner
Purchasing Director
Email #040108-1 |
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Course Fees - Summer (0840)
March 28, 2008
Finance Contacts:
Attached are the course fees for the Summer 2008 semester (0840). This listing is also available on the Student Account Services website at http://www.und.edu/dept/studentaccounts/html/employeeforms.htm under Course Fees.
Please review the course fees for your department and notify Heidi Smart in Student Account Services by Friday, April 11th if you have any corrections. Items needing correction are missing course fees, course fees listed that should not be, inaccurate descriptions, and etc.
Heidi can be reached via phone at 7-4701 or email at heidismart@mail.und.nodak.edu.
For up-to-date Course/Class Fee listings, please visit the Student Account Services website at:
http://www.und.edu/dept/busoff/html/employeeforms.htm
Thank you,
Heidi Smart
Student Account Services
Email #032808-1 |
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Revised Finance Upgrade Schedule
March 27, 2008
Finance Contacts:
The Finance Upgrade is currently at 64% task completion. Unfortunately, it is taking longer than anticipated to build environments resulting in a delay for testing. To allow enough time for the completion of the upgrade and subsequent testing, the go-live date has been pushed back by three weeks.
Shut-down of Financials 8.4 is set for Thursday May 8 at 5:00 p.m. This will mean the system will not be available on Friday, May 9 through Monday May 12. This is a longer period than originally anticipated. As the Data Center made test moves, they discovered that the sheer size of the database adds to the time required for the cut-over window. Financials 9.0 will open Tuesday, May 13.
Sharon Berning
Controller
Email #032708-1 |
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SF Journals from February 29, 2008
March 26, 2008
Finance Contacts:
Some Student Finance Journals for business day, February 29, 2008, did not post until March rather than February.
How does this affect you?
Well, as an example, departments who received a receipt for a deposit made on February 29th, may not have been credited for the deposit in the General Ledger until March.
If you're having trouble with your monthly fund reconciliations, you may want to review the General Ledger Activity to see when your deposit was credited to the General Ledger (February or March).
Remember, the SF Journals affected were from transactions made on February 29, 2008 only.
Transactions posting on an SF Journal include Accounts Receivable, Departmental Deposits, and financial aid transactions.
Thank you,
Lisa Heher
Assistant Controller
Student Account Services
Email #032508-1 |
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Military Family Leave Poster
March 10, 2008
Attached is a URL for a poster for the new Military Family Leave, recently signed by President Bush.
http://www.und.edu/dept/payroll/webforms/Military%20Leave.pdf
Please make a copy for all of your work locations and post with other mandatory posters. Thank you. |
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Accounts Receivable/Bad Debt Journal
March 10, 2008
Finance Contacts:
The second entry for FY2008 accounts receivable allowance posted today, March 10, 2008 (Journal ID# ARALLOWFEB). The accounts receivable allowance is an estimate of your bad debt expense. To see if your fund has been affected by this Journal, sign on to PeopleSoft and complete a Journal Entry Inquiry.
>General Ledger
>>Review Journal/Ledger Data
>>>Journals
>>>>The Journal ID is ARALLOWFEB. Perform a search for your fund/dept number.
If your accounts receivable balance (124001) has increased throughout the year, the Journal will debit bad debt expense (621065) and credit accounts receivable allowance (124201). The opposite is true of a decreasing accounts receivable balance throughout the year.
At a minimum, one more entry will be posted for bad debt expense through June 30, 2008.
If you have any questions, please do not hesitate to contact Sharon Berning by phone at 7-3178 or email to sharonberning@mail.und.nodak.edu.
Thank you,
Sharon Berning
Controller
Email #031008-1 |
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PeopleSoft Finance Upgrade Status Report
March 3, 2008
Finance Contacts:
The PeopleSoft Finance module will be upgraded from version 8.4 to 9.0 in April 2008. The attached notes are from HECN documenting the status of that upgrade. Please email financeandoperations@mail.und.nodak.edu if you have any questions.
PS Finance Upgrade Status - Word
Thank you,
Sharon Berning
Controller
Finance & Operations |
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Process to Delete Run Control IDs
March 3, 2008
HRMS Contacts:
Do you have Run Control ID's for your batch processes that have been created that you would like to delete? Peoplesoft does not have a delivered process to delete Run Control ID's, but a request was received by a user to add this functionality to the HR system.
This note is to inform you that a process has been written that will delete a Run Control Id of the user's choice. The Run Control ID is entered on the page used by the process with a update/no update option also being available. The Run Control must not have been recently used or no deleting will be done. The new process is located at ND HE Applications> Miscellaneous> HE Delete Run Control ID's and should be available to all users.
Please give it a try if there are Run Control ID's that you would like to delete. Contact the Help Desk, if you have any questions or problems. |
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Improvements to your Favorite Queries
February 28, 2008
Finance Contacts:
Enhancements have been made to a few queries in PS Finance. Both NDU_AP12 and NDU_AP67 have had many improvements made to them.
NDU_AP12 - Voucher Accounting Lines by Journal ID for Accounts Payable Journals (AP)
The query has been revised to include the Vendor Name with the Vendor ID, Fund, Project, Dept ID and Account.
NDU_AP67 - AP Vouchers by Vendor and Chartfield
The query has been revised to include search parameters for vendor, fund, dept and accounting date.
We think these revisions are great! Be sure to try them out for yourself!
Thank you,
Allison Peyton
Accounting Services
Email #022808-1 |
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Travel Card Reminder
February 12, 2008
Finance Contacts:
Reminder: The UND Travel Card is to be used for UND business related travel only. Personal expenses are not to be charged on the UND Travel Card.
Need a refresher for UND Travel Card policy and procedures? Bonnie Nerby will be presenting an Employee Travel Policies and Procedures workshop on Wednesday, February 13th, at 1:00-2:30pm in the Memorial Room at the Memorial Union. Be sure to register through U2 via phone at 777-2128, by email to U2@mail.und.nodak.edu ( mailto:toU2@mail.und.nodak.edu ), or online at http://www.conted.und.edu/U2/.
Thank you,
Bonnie Nerby
Accounting Services
Email #021208-1
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