Faculty
Publication Costs Grant Forms
NEXT
DEADLINE: Tuesday, February
16, 2010
Faculty
Publication Grant Application Guidelines
I.
OVERVIEW
The Senate Scholarly Activities Committee
(SSAC), elected
by the University Senate, awards grants based
on the merits of the proposal, the merits of
the project, and the availability of funds.
This application form is to be used
to request publication grants only;
other SSAC forms are available to request research
and travel funding.
Program
Objectives ~ The SSAC awards grants
to faculty and staff to assist them in paying
publication costs (i.e., "page charges")
for articles. It also provides partial subsidies
related to the cost of publishing scholarly
books or research monographs.
Limitations
~ The total funds available to the Committee
for publication grants depends on the amount of funds made available
to the SSAC; these funds are derived from indirect
cost monies received by the University through
externally supported research programs and projects.
While
there are no specific limits on the amount of
funds that can be requested by a faculty member
for a given project, past awards have ranged
from $50 to $1000. Awards in the upper range
are only made in unusual circumstances.
The
Committee will not consider more than one publication
application from an individual at any one meeting.
Only
one publication grant will be awarded during
an academic year. However, such awards may be
requested concurrent with an active SSAC research
or travel grant.
Final
reports for all completed previous SSAC research grants must be on file with
the SSAC before new proposals will be considered
for funding.
Publication
costs related to the improvement of a faculty
member's teaching will not be considered by
the SSAC. Support for such projects should be
requested from the Office of Instructional Development.
The
Senate Scholarly Activities Committee will consider
applications for publication costs at those
times when the funds available to the Committee
exceed those needed to meet all approved requests
for SSAC research grants.
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II. ALLOWABLE COSTS
-
Generally,
the SSAC will fund professional publications
(e.g., peer-reviewed) for which an invoice
has been received. The invoice must be submitted
during the next available funding period.
-
The
SSAC will consider requests for 100 percent
of the costs for a single-author paper if
funds are available. Costs should be equitably
distributed among multiple authors if some
of them are from other institutions.
-
The
SSAC will consider requests for page charges.
-
The
SSAC will consider requests for indexing
for which an invoice has been recieved.
The invoice must be submitted during the
next available funding period.
-
The
SSAC will consider requests to subsidize
publication costs of scholarly and/or creative
books, monographs or other media.
- The
SSAC will consider costs for electronic publication,
including fees for open access of the publication.
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III.
UNALLOWABLE COSTS
- Normally,
the SSAC will not pay for overcharges (i.e.,
for pages over the publisher's set limit).
- Charges
for rapid publication are not allowable.
- The
SSAC will not pay charges for reprints.
IV.
ELIGIBILITY REQUIREMENTS
All faculty members of the University
of North Dakota are eligible to apply for and
receive grants subject to the limitations indicated
in Section I, B. However, individuals whose full-time responsibility at the University is in administration are eligible for SSAC support only if their proposal pertains to work in their academic field.
Because
the main purpose of SSAC grants is to encourage
and develop the scholarly expertise and professional
reputation of UND faculty, applicants who receive
an award and subsequently find they will be
leaving the University must notify the Committee
chairperson and discuss possible termination
of the grant.
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V.
AWARD CRITERIA
The Committee will review the following
factors in considering an application:
-
Merits
of publication request.
-
Academic
rank of applicant (preference is given to
junior rank).
-
Number
of SSAC awards previously received by applicant
(preference given to new applicants).
-
Results
from previous SSAC awards.
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VI.
APPLICATION AND AWARD PROCESS
Proposal Requirements ~ To apply for
a publication grant, complete the attached
form. Include the title of the journal or
book and the source(s) for support of the research
or creative activity. Include, where applicable,
the abstract, a copy of the publisher's invoice,
a copy of the "Instructions to Authors"
page of the periodical, evidence that the article
or book has been accepted for publication, and
provide evidence that the charge is not
for rapid publication, is a mandatory charge
for publication, and is not
for reprints.
The
original application (with original signatures)
and twelve (12) copies should be submitted to
the SSAC prior to the published deadline. Where
appropriate, supplemental pages can be appended,
but twelve (12) copies of all materials should
accompany the application form.
All
proposals must be signed by the applicant, the
Department Chairperson, AND the
College Dean.
Deadlines
~ Application deadlines are set by the SSAC
each year. Generally, there are several competitions.
The actual deadlines for submitting proposals
will be announced in the University Letter
and on RD&C’s homepage.
Completed
applications must be submitted to RD&C by
4:30 p.m. on the specified deadline.
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VII.
REVIEW AND NOTIFICATION
Committee Action ~ Applications received
by the deadline will be reviewed and acted upon
by the SSAC at its first scheduled meeting after
a given deadline. Applications may be:
Faculty
will receive a letter from the Chairperson soon
after the Committee's deliberations, indicating
the decision of the SSAC. In cases of approval
with modification, rejection or deferral, the
letter will indicate the reasons for the Committee's
action and any additional information required
to complete action on the application. For those
projects approved by the Committee, a Notification
of Award specifying the amount and duration
of the award will accompany the letter. A copy
of the award letter will be sent to the chair
of the department and the dean of the college.
Grant
Period ~ Awards are made for periods
of up to one year but are generally for shorter
time periods. The exact dates will be specified
on the Notice of Award. Unexpended funds from
individual grants will revert to the general
research account unless a written request and
justification (with a current financial report)
is submitted and authorized by the SSAC at least
one month prior to the termination date.
Faculty
desiring a time extension should file a request
with the SSAC. The letter should specify the
requested new termination date and a current
financial report should be appended. In no instance
will an extension be permitted for more than
one year beyond the original termination date.
Deviations
from Approved Budget ~ Because the
funds available to the Senate Scholarly Activities
Committee are limited, any over-expenditure
of SSAC accounts will be the responsibility
of the awardee. In unusual circumstances and
with the prior approval of the Committee, arrangements
may be made to cover unanticipated expenses.
Publication
awards may be used only for the purposes indicated
in the approved application, and may not be
diverted to other types of research expenses.
Any over-expenditures are the responsibility
of the faculty member.
In
general, awards are made for a specific project
and the scope of work described. If, in unusual
circumstances, there is a surplus of money,
use of awards funds for purposes outside of
those listed in the approved budget can only
occur after approval of a formal request for
budgetary revision. Requests for budgetary revisions
must be accepted by the Chair or full committee
of the SSAC.
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VIII.
ADMINISTRATION OF AWARD
In the case of publication awards,
appropriate University forms must be completed
and sent through RD&C for approval.
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