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Revised 10/19/2007
Budget journals are used to:
- Initially establish a budget in a fund (may be either a one sided or 2 sided entry [debit/credit])
- Revise (increase or decrease) a budget in a fund (may be either a one sided or 2 sided entry [debit/credit])
- Transfer a budget amount from one account to another account
All transfers should be made at the budget account level as shown in the following tables:
EXPENSE ACCOUNT NUMBERS FOR BUDGET JOURNALS |
| BUDGET LEVEL 5 - Budget Line |
| 511000 Salaries - Regular - Benefited |
602000 IT - Communications |
| 512000 Salaries - Other |
611000 Professional Development |
| 513000 Temp - Salaries - NonBenefitted |
621000 Operating Fees and Services |
| 514000 Overtime |
623000 Professional Fees and Services |
| 515000 Salaries - Faculty |
624000 Subcontracts and Subrecipients
>
$25,000 |
| 516000 Fringe Benefits |
62500 Medical, Dental and Optical |
| 521000 Travel |
631000 Miscellaneous Expenses |
| 531000 Supplies - IT Software |
641000 Interest Expense |
| 532000 Supply/Material - Professional |
651000 Cost of Goods Sold |
| 533000 Food and Clothing |
661000 Waivers/Scholarships/Fellowships |
| 534000 Bldg, Grounds, Vehicle Supply |
681000 Capital Assets |
| 535000 Miscellaneous Supplies |
682000 Land and Buildings |
| 536000 Office Supplies |
683000 Other Capital Payments |
| 541000 Postage |
691000 Equipment Over $5,000 |
| 542000 Printing |
693000 IT Equipment Over $5,000 |
| 551000 IT Equipment under $5,000 |
700001 Other |
| 552000 Other Equipment under $5,000 |
701000 Bond Payments |
| 561000 Utilities |
702000 Depreciation Expense |
| 571000 Insurance |
715001 Other Additions/Deductions |
| 581000 Rentals/Leases - Equipment & Other |
722001 Transfers Out |
| 28200 Rentals/Lease - Bldg/Land |
730002 Facilities & Administration |
| 591000 Repairs |
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REVENUE ACCOUNT NUMBERS FOR BUDGET JOURNALS |
| PARENT 400000 |
CHILD |
|
| 440000 Licenses, Fees & Permits |
471000 Medical Charges Services/Sales |
| 441000 Fines - Forfeitures - Escheat |
472000 Leases, Rents, and Royalties |
| 772000 Cash/Investment Earnings |
478000 Contributions & Donations |
| 450000 Federal Awards |
479000 Interdepartmental Revenue |
| 451000 State Awards |
480000 Other Misc Revenue |
| 452000 Private Awards |
481000 Sales of Capital Assets |
| 460000 Tuition and Fees |
483000 Proceeds of Debt |
| 46100 Appropriations |
484000 Indirect Costs |
| 462000 Charges for Services/Sales |
490000 Transfers In |
| 470000 Auxiliary Services |
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Budget journals made between salaries, operating or equipment on appropriated funds require Vice-Presidential approval.
All budget journals for faculty salary accounts, require the Vice President for Academic Affairs approval prior to submitting the Budget Office.
PROCEDURES: Budget Journal Forms are available on the Accounting Services web site (see Forms link at left). The forms are prepared by the department, signed and then forwarded to the Budget Office, Stop 8233, for processing.
Do not process budget journals to transfer cash between funds; use a Journal Entry .
Do not process budget journals to make corrections to processed transactions; use a Journal Entry or Journal Voucher. Please refer to the Payment Documents or Journal Entry/Journal Voucher sections for additional information.
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