Question: Where do I find the Journal Import Log? The Excel spreadsheet that indicates the actual post dates for Journal Imports?
Answer: On the Journal Imports Policy page, or you can click this link Journal Import Log

Question: When do you use a Budget Journal?
Answer: Budget Journals are used to transfer budget amounts from one budget Account to another budget Account or to make adjustments to budgeted amounts.  It is NOT used to transfer cash from one fund to another.

Question: When do you use a Journal Entry?
Answer: The Journal Entry process is used for payments between University departments without issuing a check.  It also provides for the transfer of dollars between funds.  Journal Entries are also used to correct processed transactions, such as transferring expenses from one fund to another.

Question: When do you use a Journal Voucher?
Answer: A Journal Voucher is used only to correct an existing Voucher or a previous Journal Voucher.

Question:  How do I know what Account number to use to process a payment?
Answer: Use the Account Listing. This can be found on the Connect"U"ND website (see link to the left).

Question: How do I know what Account number to use on a Budget Journal?
Answer: Refer to Account number Listing and use the budget column. This can be found on the Connect"U"ND website (see link to the left).

Question: If I am set up to receive direct deposits for my Accounts Payable payments, what do I need to do if my bank account(s) change?
Answer: Complete a new ACH form and submit to Accounting Services (see link to Forms to the left).

Question: Why can't we do a prepayment?
Answer: Prepayments are only processed when it is the only option a company offers.  This ensures that the correct price is paid and that goods are received in an acceptable condition. 

Question: Do you accept a faxed copy of an invoice? 
Answer: The faxed copy is acceptable, but we prefer the original , which prevents duplicate payment of invoices.

Question: Can Accounting Services make a change to a Voucher that has already been sent to Accounting Services but not yet processed?
Answer: We will make every effort to assist you in this matter.  Please provide Voucher #, vendor name, fund, department, Account, and the amount.  Due to the large amount of incoming documents, we can not always locate the Voucher.  If the Voucher gets processed without the change being made, contact Accounting Services for further assistance.

Question: The merchandise and receiving report has been received, what do I do now?
Answer: Complete and sign the receiving report and fill in the shaded area indicating quantity and date received.

Question: The merchandise has been received, where do I get the receiving report? 
Answer: Contact Purchasing @ 7-2681 and they will send the receiving report to you.

Question: I have placed an order but have not received the merchandise, what do I do?
Answer: Contact Central Receiving @ 7-4359.

Question: How do I reimburse a UND employee that attends an allowable business meal off campus?
Answer: Refer to Meal Reimbursement Table. Keep original receipts, submit and include all information on a Voucher.

Question: What are break rates?
Answer: Break rates are one half (1/2) of the per diem of the quarter preceding the break time.  If the amount exceeds this, the items being served and the location (city) of the event will be reviewed to determine if it is reasonable.