Forms are subject to change. Please upload the most current version.
Outdated forms may not be processed
and will be returned to the departments.
The date listed indicates the last date the form was last updated. |
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| Please Note: If you are having problems with formatting or printing the forms to a single page, with correct font size, etc, PLEASE contact Accounting Services before submitting the forms. Do NOT modify forms. Forms that have been modified or with fonts that are too small WILL NOT BE PROCESSED and will be returned. |
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A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z |
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| Address Change Form |
| (Microsoft Excel, 8/6/2010) Description: This form is used for Employees/Students/Non-Employees and Vendors for address changes when payments/reimbursements are processed through Accounting Services |
| Airline/Amtrak Ticket Detail Form This link will take you to the Purchasing Website |
| Description: Used when making a purchase of an airline ticket or train ticket when using the UND Purchasing Card |
| Approved Recharge Centers List |
| (Microsoft Excel, 8/25/2005) Description: Lists authorized Accounts to be used by the UND Recharge Centers |
| Athletics Travel Advance Form |
| (Microsoft Excel, 8/10/2010) Atheltic Department use Only |
| Athletic Team Trip Report |
| (Microsoft Excel, 9/1/2006) Athletic Department use Only |
| Attachment for Purchases of Food |
| (Microsoft Word, 6/9/2004) Description: Worksheet that is attached to the Voucher or submitted to Campus Catering when an event is scheduled |
| Authorization for Moving Expenses Reimbursement |
| (Microsoft Word 8/6/2010) Description: Used to obtain preauthorization by departments for moving expenses |
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| Budget Journal Form This link takes you to the Budget Office Website |
| Description: Setup or transfer budget amounts. Form is submitted to the Budget Office for Processing. |
| Budget Journal Form EXAMPLE This link takes you to the Budget Office Website |
| (Microsoft Excel, 5/9/2008) Description: Example of how a Budget Journal Form is filled out |
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| Certificate of Missing Receipt/Invoice |
| (PDF, 7/1/2010) Description: This form must be completed for missing receipt(s)/inovice(s) required as part of any reimbursement or Purchasing Card transaction. |
| Certificate of Tax Exempt Status for North Dakota |
| (Adobe PDF, 4/17/2007) Description: North Dakota's Tax Exempt Certificate for UND |
| Consultant Agreement This link takes you to the Purchasing Website |
| This contract needs to be completed any time a consultant is employed |
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| Departmental Signature Authorization List |
| (Microsoft Word, 4/3/2008) Description: Used to list who is allowed to sign for each department |
| Determination of Worker Status |
| (PDF, 10/14/2011)
Description: Used by departments to determine if an Employee/Employer relationship exists or not |
| Direct Billing of Lodging |
(Microsoft Word, 1/26/2010) Description: Used for preauthorization by departments to Direct Bill their lodging.
Submit PRIOR to travel. |
| Direct Deposit Authorization Form - Accounts Payable - Employee/Non-Employee/Student |
| (PDF, 8/6/2010) Description: Used when Employees/Students/Non-Employees wish their Accounts Payable payments to go by ACH (Direct Deposit) instead of by check |
| Direct Deposit Authorization Form - Accounts Payable - Vendor |
| (PDF, 8/6/2010) Description: Used when Vendors wish their Accounts Payable payments to go by ACH (Direct Deposit) instead of by check |
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| Employee VISA Travel Card Application and Agreement |
| (Microsoft Word, 10/30/2009) Description: For UND Benefited Staff & Faculty to apply for a Visa Travel Card. Submit both pages to Accounting Services for processing |
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| Federal Tax Exemption Letter This link will take you to the Finance & Operations Website |
| (Adobe PDF) 501(c)(3) Letter and Form 990-T |
| Food Purchases Attachment |
| (Microsoft Word, 6/9/2004) Description: Worksheet that is attached to the Voucher or submitted to Campus Catering when an event is scheduled |
| Fund Attributes |
| (Microsoft Excel, 5/31/2006) Description: Listing of PeopleSoft Funds and their attributes (function) |
| Fund Request Form |
| (Microsoft Excel, 4/28/2011) Description: Used when requesting a new fund to be created. Is submitted to the Controller's Office, Stop 8364. |
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| Guest Speaker Contract This link will take you to the Purchasing Website |
| This contract needs to be completed any time a guest speaker is employed |
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| Internal Revenue Service Form 8233 |
| Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Non-Resident Alien Individual |
| (Adobe PDF) To qualify for an exemption from withholding due to a tax treaty with a foreign country |
| Internal Revenue Service Form W-7 |
| Application for IRS Individual Taxpayer Identification Number |
| (Adobe PDF) Description: Used by individuals who are not US Citizens or permanent residents who need a Taxpayer ID# |
| International Insurance Travel Memo |
| (Adobe PDF, 2/16/2010) This memo details travel insurance and procedures for travel outside the United States |
| Invoice for Services |
| (Microsoft Word, 8/6/2010) Description: Used when an individual is required to provide an invoice for services |
| IRS 20 Factor Questions (Employer/Employee Relationship) |
| No longer used. Please see Determination of Worker Status form |
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| Journal Entry Form |
| (Microsoft Excel, 9/19/2011) Description: Used to "bill" other departments for goods or services or to correct other journal entries imports |
| Journal Entry Form EXAMPLE |
| (Microsoft Excel, 5/9/2008) Description: Example of how a Journal Entry Form is completed |
| Journal Entry Form for Grants & Contracts Project Correction (non PCard expenditures) |
| (Microsoft Excel 9/22/2011) |
| Journal Entry Form for Grants & Contracts Project Correction (non PCard expenditures ) Example |
| (Microsoft Excel 9/23/2011) |
| Journal Entry Form for Grants & Contracts Cost Share Project Correction Example |
| (Microsoft Excel 9/23/2011) |
| Journal Import Form |
| (Microsoft Excel, 4/5/2006) Description: Used when doing Journal Entries that have 10 or more lines. If less than 10 lines, please do transactions on a Journal Entry Form |
| Journal Import Instructions This link takes you to the Connect"U"ND website |
| (PDF, 8/12/2008) Description: Instructions and tips for completing a Journal Import |
| Journal Import EXAMPLE |
| (Microsoft Excel, 4/5/2006) Description: Example of how a Journal Import Form looks when completed |
| Journal Voucher |
| (Microsoft Excel 9/15/2011) Description: Used to make corrections to payments made on a voucher |
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| Lost Receipt? |
| Use Certificate of Missing Receipt/Invoice form |
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| Meal Expense Form For Team |
| (PDF, 10/1/2009,) For Athletic Department use Only |
| Mileage area within 300 miles of North Dakota Border Map |
| (Microsoft Word, 7/20/2009) Map is used to determine if out-of-state mileage is 300 miles from the North Dakota Border |
| Missing Receipt/Invoice, Certificate of |
| (PDF, 7/1/2010) Description: This form must be completed for missing receipt(s)/inovice(s) required as part of any reimbursement or Purchasing Card transaction. |
| Moving Expense Reimbursement Authorization Form |
| (Microsoft Word, 8/6/2010) Description: Used to obtain preauthorization by departments for moving expenses |
| Moving Expense Worksheet |
| (Microsoft Word, 8/6/2010) Description: 3 page form. Used when compiling moving expenses for reimbursement. Must be signed by the employee receiving the reimbursement. Must be attached to the Voucher. Submit the appropriate pages needed for reimbursement. |
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| Name Change Form |
| (Microsoft Excel 10/16/2006) Description: Used when Students or Non-Employees need to change the name for payments/reimbursements that are processed through Accounting Services |
| Non-Employee/Student Travel Expense Worksheet |
| (Microsoft Word 8/1/2009) Description: Used to figure and show expenses reimbursed to a Non-Employee or Student and have the Traveler authorize their travel reimbursement .Must be signed by the person who traveled. Attach to payment voucher. |
| North Dakota Certificate of Tax Exempt Status |
| (Adobe PDF, 4/17/2007) Description: North Dakota's Tax Exempt Certificate for UND |
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| Personal Service Contract This link will take you to the Purchasing Website |
| This contract needs to be completed any time a service is performed and the vendor cannot supply a contract |
| Program Number Tracking Template |
| (Microsoft Excel, 5/31/2006) Description: Used to help track your Program Number expenses and revenues |
| Program Number Tracking Template EXAMPLE |
| Project Request Form |
| (Microsoft Excel, 4/28/2011) Description: Used when requesting a new fund or project to be created. Is submitted to the Controller's Office, Stop 8364. |
| (Microsoft Excel, 5/31/2006) Description: Example of how the Program Number Tracking Template is used |
| Purchasing Card Application Form This link takes you to the Purchasing Website |
| This form is used to apply for the Purchasing Card. Submit to the Purchasing Office, Stop 8381 |
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| Request for New Fund or Project |
| (Microsoft Excel, 4/28/2011) Description: Used when requesting a new fund or project to be created. Is submitted to the Controller's Office, Stop 8364. |
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| Statement for Visiting Non-US Residents |
| (Microsoft Word, 3/03) Description: Used when departments are making payment to a Visiting Non-US Resident |
| Status within State Government, UND This link will take you to the Finance & Operations Website |
| (Adobe PDF) Description: Tax exempt status within North Dakota |
| Student/Non-Employee Travel Expense Worksheet |
| (Microsoft Word 8/6/2010) Description: Used to figure and show expenses reimbursed to a Non-Employee or Student and have the Traveler authorize their travel reimbursement. Must be signed by the person who traveled. Attach to payment voucher. |
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| Tax Exempt Certificates |
| Click this link for a list of all the tax exempt certificates for UND |
| Travel Card Application and Agreement- Employee |
| (Microsoft Word, 10/30/2009) Description: For UND Benefited Staff & Faculty to apply for a Visa Travel Card. Submit both pages to Accounting Services for processing |
| Travel Expense Voucher |
| (Microsoft Excel, 1/5/2010) Description: Used when the department is reimbursing an employee for their UND travel expenses |
| Travel Expense Voucher EXAMPLE |
| (Microsoft Excel, 1/5/2010) Description: Example of how a Travel Expense Voucher is filled out |
| Travel Meal Advance Form |
| (Microsoft Excel, 12/22/2004) Description: Used to record the participants when a meal advance was granted for travel |
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| UND Status within State Government This link will take you to the Finance & Operations Website |
| (Adobe PDF) Tax exempt status within North Dakota |
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| Voucher |
| (Microsoft Excel, 8/6/2010) Description: To be used when the department is making a payment or can be used as an SOS form. Must be less than $5000. Purchases may not be artificially divided so as to fall under the $5000 maximum threshold. |
| Voucher EXAMPLE |
| (Microsoft Excel, 8/6/2010) Description: Example of how a Voucher should be filled out |
| Voucher EXAMPLE with Costshare Information |
| (Microsoft Excel, 10/4/2007) |
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| Wire Transfer Form |
| (Adobe PDF,1221/2011) Description: To provide the banking information when the department is making a payment by wire |
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