The date listed indicates the last date the form was updated.
Please upload the most current version. Outdated forms may not be processed
and will be returned to the departments.
Thank you.
A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z |
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| Address Change Form |
| (Microsoft Excel, 9/12/2006) Description: This form is used for Employees/Students/Non-Employees and Vendors for address changes when payments/reimbursements are processed through Accounting Services |
| Approved Recharge Centers List |
| (Microsoft Excel, 8/25/2005) Description: Lists authorized Accounts to be used by the UND Recharge Centers |
| Athletic Team Trip Report |
| (Microsoft Excel, 9/1/2006) |
| Attachment for Purchases of Food |
| (Microsoft Word, 6/9/2004) Description: Worksheet that is attached to the Voucher or submitted to Campus Catering when an event is scheduled |
| Authorization for Moving Expenses Reimbursement |
| (Microsoft Word 8/16/2005) Description: Used to obtain preauthorization by departments for moving expenses |
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| Budget Journal Form This link takes you to the Budget Office Website |
| Description: Setup or transfer budget amounts. Form is submitted to the Budget Office for Processing. |
| Budget Journal Form EXAMPLE |
| (Microsoft Excel, 5/9/2008) Description: Example of how a Budget Journal Form is filled out |
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| Certificate of Tax Exempt Status for North Dakota |
| (Adobe PDF, 4/17/2007) Description: North Dakota's Tax Exempt Certificate for UND |
| Consultant Agreement This link takes you to the Purchasing Website |
| This contract needs to be completed any time a consultant is employed |
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| Departmental Authorization for Payment of Ticket |
| (Microsoft Word, 2/5/2009) Description: To be used by employees when an airline/train ticket is purchased using the UND Direct Billing Process |
| Departmental Authorization for Payment of Ticket EXAMPLE |
| (Microsoft Word, 2/5/2009) Description: Example of how the Departmental Authorization for Payment Ticket form is to be filled out |
| Departmental Signature Authorization List |
| (Microsoft Word, 4/3/2008) Description: Used to list who is allowed to sign for each department |
| Direct Billing of Lodging |
(Microsoft Word, 9/12/2008) Description: Used for preauthorization by departments to Direct Bill their lodging.
Submit PRIOR to travel. |
| Direct Deposit Authorization Form - Accounts Payable - Employee/Non-Employee/Student |
| (PDF, 5/28/2008) Description: Used when Employees/Students/Non-Employees wish their Accounts Payable payments to go by ACH (Direct Deposit) instead of by check |
| Direct Deposit Authorization Form - Accounts Payable - Vendor |
| (PDF, 5/28/2008) Description: Used when Vendors wish their Accounts Payable payments to go by ACH (Direct Deposit) instead of by check |
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| Employee VISA Travel Card Application and Agreement |
| (Microsoft Word, 10/30/2009) Description: For UND Benefited Staff & Faculty to apply for a Visa Travel Card. Submit both pages to Accounting Services for processing |
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| Federal Tax Exemption Letter This link will take you to the Finance & Operations Website |
| (Adobe PDF) 501(c)(3) Letter and Form 990-T |
| Food Purchases Attachment |
| (Microsoft Word, 6/9/2004) Description: Worksheet that is attached to the Voucher or submitted to Campus Catering when an event is scheduled |
| Fund Attributes |
| (Microsoft Excel, 5/31/2006) Description: Listing of PeopleSoft Funds and their attributes (function) |
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| Guest Speaker Contract This link will take you to the Purchasing Website |
| This contract needs to be completed any time a guest speaker is employed |
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| Internal Revenue Service Form 8233 |
| Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Non-Resident Alien Individual |
| (Adobe PDF) To qualify for an exemption from withholding due to a tax treaty with a foreign country |
| Internal Revenue Service Form W-7 |
| Application for IRS Individual Taxpayer Identification Number |
| (Adobe PDF) Description: Used by individuals who are not US Citizens or permanent residents who need a Taxpayer ID# |
| International Insurance Travel Memo |
| (Adobe PDF, 11/13/2008) This memo details travel insurance and procedures for travel outside the United States |
| Invoice for Services |
| (Microsoft Word, 7/24/2009) Description: Used when an individual is required to provide an invoice for services |
| IRS 20 Factor Questions (Employer/Employee Relationship) |
| (Microsoft Word, 11/03) Description: Used by departments to determine if an Employee/Employer relationship exists or not |
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| Journal Entry Form |
| (Microsoft Excel, 5/9/2008) Description: Used to "bill" other departments for goods or services or to correct other journal entries imports |
| Journal Entry Form EXAMPLE |
| (Microsoft Excel, 5/9/2008) Description: Example of how a Journal Entry Form is completed |
| Journal Entry Form for Grants & Contracts |
| (Microsoft Excel 5/8/2009) |
| Journal Entry Form for Grants & Contracts Example |
| (Microsoft Excel 5/8/2009) |
| Journal Entry Form for Grants & Contracts Cost Share Example |
| (Microsoft Excel 5/8/2009) |
| Journal Import Form |
| (Microsoft Excel, 4/5/2006) Description: Used when doing Journal Entries that have 20 or more lines. If less than 20 lines, please do transactions on a Journal Entry Form |
| Journal Import Instructions This link takes you to the Connect"U"ND website |
| (PDF, 8/12/2008) Description: Instructions and tips for completing a Journal Import |
| Journal Import EXAMPLE |
| (Microsoft Excel, 4/5/2006) Description: Example of how a Journal Import Form looks when completed |
| Journal Voucher |
| (Microsoft Excel 4/11/2006) Description: Used to make corrections to payments made on a voucher |
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| Meal Expense Form For Team |
| (PDF, 10/1/2009,) Description: For Athletic Department use Only! |
| Mileage area within 300 miles of North Dakota Border Map |
| (Microsoft Word, 7/20/2009) Map is used to determine if out-of-state mileage is 300 miles from the North Dakota Border |
| Moving Expense Reimbursement Authorization Form |
| (Microsoft Word, 8/16/2005) Description: Used to obtain preauthorization by departments for moving expenses |
| Moving Expense Worksheet |
| (Microsoft Word, 9/23/2009) Description: 3 page form. Used when compiling moving expenses for reimbursement. Must be signed by the employee receiving the reimbursement. Must be attached to the Voucher. Submit the appropriate pages needed for reimbursement. |
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| Name Change Form |
| (Microsoft Excel 10/16/2006) Description: Used when Students or Non-Employees need to change the name for payments/reimbursements that are processed through Accounting Services |
| Non-Employee/Student Travel Expense Worksheet |
| (Microsoft Word 8/1/2009) Description: Used to figure and show expenses reimbursed to a Non-Employee or Student and have the Traveler authorize their travel reimbursement .Must be signed by the person who traveled. Attach to payment voucher. |
| North Dakota Certificate of Tax Exempt Status |
| (Adobe PDF, 4/17/2007) Description: North Dakota's Tax Exempt Certificate for UND |
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| Parking Permit Log |
| (Microsoft Excel, 10/26/2008) Form used to track when department issues Temp Parking Permits or Visitor Booth Coupon books |
| Personal Service Contract This link will take you to the Purchasing Website |
| This contract needs to be completed any time a service is performed and the vendor cannot supply a contract |
| Program Number Tracking Template |
| (Microsoft Excel, 5/31/2006) Description: Used to help track your Program Number expenses and revenues |
| Program Number Tracking Template EXAMPLE |
| (Microsoft Excel, 5/31/2006) Description: Example of how the Program Number Tracking Template is used |
| Purchasing Card Application Form This link takes you to the Purchasing Website |
| This form is used to apply for the Purchasing Card. Submit to the Purchasing Office |
| Purchasing Card Record |
| (Microsoft Excel, 3/19/2009) Description: Used to list charges made on the UND Purchasing Card, submitted monthly to Accounting Services |
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| Request for New Fund |
| (Microsoft Excel, 12/19/2006) Description: Used when requesting a new fund to be created. Is submitted to the Controller's Office |
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| Statement for Visiting Non-US Residents |
| (Microsoft Word, 3/03) Description: Used when departments are making payment to a Visiting Non-US Resident |
| Status within State Government, UND This link will take you to the Finance & Operations Website |
| (Adobe PDF) Description: Tax exempt status within North Dakota |
| Student/Non-Employee Travel Expense Worksheet |
| (Microsoft Word 8/1/2009) Description: Used to figure and show expenses reimbursed to a Non-Employee or Student and have the Traveler authorize their travel reimbursement. Must be signed by the person who traveled. Attach to payment voucher. |
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| Tax Exempt Certificates |
| Click this link for a list of all the tax exempt certificates for UND |
| Temp Parking Permit / Visitor Booth Coupon Book Log |
| (Microsoft Excel, 10/26/2008) Form used to track when department issues Temp Parking Permits or Visitor Booth Coupon books |
| Ticket Authorization |
| This form is no longer being used. Please use the Departmental Authorization for Payment of Ticket Form |
| Travel Card Application and Agreement- Employee |
| (Microsoft Word, 10/30/2009) Description: For UND Benefited Staff & Faculty to apply for a Visa Travel Card. Submit both pages to Accounting Services for processing |
| Travel Expense Voucher |
| (Microsoft Excel, 8/1/2009) Description: Used when the department is reimbursing an employee for their UND travel expenses |
| Travel Expense Voucher EXAMPLE |
| (Microsoft Excel, 8/1/2009) Description: Example of how a Travel Expense Voucher is filled out |
| Travel Meal Advance Form |
| (Microsoft Excel, 12/22/2004) Description: Used to record the participants when a meal advance was granted for travel |
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| UND Status within State Government This link will take you to the Finance & Operations Website |
| (Adobe PDF) Tax exempt status within North Dakota |
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| Voucher |
| (Microsoft Excel, 2/12/2007) Description: To be used when the department is making a payment or can be used as an SOS form. May not exceed $5000. Purchases may not be artificially divided so as to fall under the $5000 maximum threshold. |
| Voucher EXAMPLE |
| (Microsoft Excel, 2/12/2007) Description: Example of how a Voucher should be filled out |
| Voucher EXAMPLE with Costshare Information |
| (Microsoft Excel, 10/4/2007) |
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| Wire Transfer Form |
| (Microsoft Excel, 2/12/2009) Description: To provide the banking information when the department is making a payment by wire |
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| Please Note: If you are having problems with formatting or printing the forms to a single page, with correct font size, etc, PLEASE contact Accounting Services before submitting the forms.
Illegible forms with fonts that are too small WILL NOT BE PROCESSED! |
