DISMISSAL/GRIEVANCE PROCEDURES FOR STUDENT EMPLOYEES

Dismissal and grievance procedures for student employees are outlined in the Code of Student Life, as follows:

Dismissal Procedure

If a student employee’s performance proves unsatisfactory, the supervisor shall advise the student of the dissatisfaction and indicate what improvements are necessary. If the problem is not resolved, termination procedures may be initiated and the student employee notified of the release (preferably by personal interview) by the department supervisor.

Two weeks notice of termination of employment must be given in the event a student is dismissed for inefficiency, inability to perform an assigned task, etc. During this period of time, the student may be assigned to other duties which contribute to the goals and responsibilities of the unit. However, a student employee may be dismissed immediately from employment without prior notice or two weeks pay for just cause including dishonesty, insubordination, gross negligence or conduct unbecoming an employee in which the health, welfare, or safety of another employee/employer, person or the workplace is negatively affected.

Informal Grievance Procedure

If a student employee feels he/she has been treated unfairly or has a justifiable complaint that could not be resolved through a frank discussion with the immediate supervisor, the student should contact the supervisor’s supervisor or the Student Financial Aid Office. The Director of Student Financial Aid or designee within the Student Financial Aid Office will attempt, through discussion with the student employee and/or the supervisor, to resolve the grievance.

Formal Grievance Procedure

If, after these conversations, the aggrieved student is still not satisfied, the student may pursue the formal grievance procedure. The Vice President for Student and Outreach Services or designee shall act as a facilitator to assist in the grievance procedure.

The student employee’s first step shall be to submit a written grievance to the Vice President for Student and Outreach Services or an appropriate designee within five school days after the contact with the Student Financial Aid Office relative to the informal grievance discussion.

The Vice President for Student and Outreach Services shall assemble the Student Employee Grievance Board within 10 school days of the receipt of the written grievance. The Board shall be diversified and comprised of three members appointed by the Vice President for Student and Outreach Services and will consist of two staff and/or faculty and one student.
All proceedings of the Student Employee Grievance Board shall be administered by the Director of University Personnel or designee. The Student Employee Grievance Board shall meet with the persons concerned in the case. The Board meeting must be closed unless the aggrieved student employee requests an open meeting. The student employee and the department involved shall be present and each entitled to have one representative of their choosing present during the testimony. Each party may call in other individuals to present information at the meeting. The names of those to present information shall be submitted in writing to the Vice President for Student and Outreach Services or designee at least 48 hours prior to the meeting and the relevance of each person shall be stated.

Within five school days* after the meeting, the Student Employee Grievance Board shall forward written notification of its decision to the student employee, the department involved, and the Vice President for Student and Outreach Services or designee.

If the student employee is not satisfied with the Student Employee Grievance Board’s decision, the student shall, within five school days* of the Grievance Board’s decision, request a meeting before the President of UND through the Vice President for Student and Outreach Services. Within ten school days* after receiving the appeal and information on the case, the President shall provide an opportunity to “hear” the student’s grievance. A decision by the President shall be made within five school days* of the President’s conference with the student employee. The President shall announce the decision by a written communication to the student employee, the employing department, the Vice President for Student and Outreach Services, and the Director of Student Financial Aid. Note: Students who wish to challenge specific data or information in their student employment records or who wish to amend their records should refer to Section 8-3-G for procedures.

* All references to school days shall be to actual days worked at the normal work site by the person required to respond.