HIRING A STUDENT

The employing department decides which student applicant best fits their specific job requirements. No student will be denied employment or subjected to different treatment because of race, sex, color, ethnic background, religion or disability. No applicant for a Federal Work-Study or Institutional Employment position should be considered for a student work position unless eligibility has been verified through the online student employment system (JobX).  This is the department's assurance that the applicant is certified and eligible for student employment.

Do not make assumptions regarding student eligibility for Federal Work-Study or Institutional Employment. Employers must not hire a student or have a student begin working before the student's eligibility has been determined by the Student Financial Aid Office through JobX

After the job offer has been made to the applicant of your choice and (s)he has accepted, the appropriate forms should be completed for Payroll. After all positions for each job title are filled, notify the Student Financial Aid Office (7-4411) and the job posting will be pulled. Up-to-date job board benefits both the student applicant and the employer.

Employer's Obligation

The employer is obligated to be honest and straightforward when offering a job to a student. Only make commitments which may be honored.

Consider whether the student's class schedule will coincide with the needed work schedule before promising the job to a student.

Follow the guidelines pertaining to job classifications and wage scales. If questions arise regarding a pay rate, clarify it with the Student Financial Aid Office before committing a wage to the student.

When dealing with a Federal Work-Study applicant, it may be determined immediately that the student will be unable to reach his/her earnings limit if hired by the department. For example, the student hired may have an earnings limit of $1,500, while only $900 remains uncommitted in your Department Ceiling. In this instance, the department has the option to revise the student's appointment funding source, and pick up the remaining portion of the student's earnings limit through their Institutional Employment funds, if available. In another example, the student's class schedule may conflict with your office hours and you may not be able to schedule enough work hours for the student to reach his/her earnings limit. In both cases, inform the student of the situation. The student has these options:

1. Continue looking for a job which (s)he could reach the earnings limit.

2. Look for a second job at which the remaining amount could be earned. When students are employed by more than one department on campus, it is the responsibility of the employers to coordinate hours worked and student earnings. If the student works more than 40 hours per week, the departments will share the overtime cost.

3. Check with the Student Financial Aid Office about replacing the estimated unearned balance through some other type of financial aid.

4. Accept the job offer as it is.

The student has the right to make his/her decision about a job offer based on all of the currently available facts.

Student Responsibilities

During the interview or new student orientation, the employer is responsible for ensuring each new employee fully understands his or her responsibilities. Topics should include:

Scheduling

Reliability

Punctuality

Confidentiality

Dress Code

Job Performance Standards