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TIME SHEETS AND PAYCHECKS
Hourly Payroll Reporting Form
The UND Hourly Payroll Reporting Form is
the time sheet used for reporting the hours worked by student employees. After completion,
submit the form directly to the UND Payroll Office by the Tuesday following the second and
fourth Saturdays of each month. Forms incorrectly completed or not signed by both the
employee and the employer will be returned and may delay the student's paycheck by one pay
period.
Following are instructions for completing
this form:
1. Employee's social security number (check
for accuracy)
2. Name of employee
3. Budget position number
4. Department
5. a. Beginning date
b. Ending date of payroll period
6. Employee signature
7. Date, time employee begins work, time employee ends work, and total hours worked
each date. Report only actual hours worked. Lunch breaks should be shown if more than a
half hour. Also show any lunch breaks if working under 8 hours. It is imperative the time
indicated on the Hourly Payroll Form reflects exactly the actual hours worked by the
student.
8. Total hours for each week. It is recommended that a student not work more than 15-20
hours per week when classes are in session, unless (s)he is enrolled on a limited basis.
During other periods, a student may work full time. Total hours to the nearest quarter.
Enter using decimal point and two positions (25 = 25.0, 25 1/4 = 25.25, 25 2 = 25.50, 25
3/4 = 25.75).
9. Total regular hours to the nearest eighth. Enter using decimal point and one
position (25 = 25.0, 25 1/4 = 25.3, 25 2 = 25.5, 25 3/4 = 25.8).
10. The immediate supervisor signs the completed form certifying the report is a true
statement of actual hours worked in a satisfactory manner. Initials are not acceptable.
Student may not sign time sheets for other students. Retain a copy of the form for
department records.
It is University policy that a student
employed through Federal Work-Study should not work over 40 hours per week. If there is a
situation in which the student has worked more than 40 hours, the department will be
responsible for paying the overtime from their Federal Work-Study ceiling. Students
employed through Institutional Employment may work overtime. If a student is holding two
positions with the University and as a result works more than 40 combined hours, the
overtime will be shared by both departments.
The student employee is paid twice monthly.
Please note that paychecks received will be 2 - 3 weeks after the actual hours worked have
been submitted to the Payroll Office.
Paychecks for students employed on-campus
through Federal Work-Study or Institutional Employment are sent to the employing
department. The supervisor must make arrangements to ensure the student will receive
his/her paycheck.
Students employed off campus will pick up
their checks at the UND Payroll Office unless other arrangements are made with the Payroll
Office.
The practice of "banking hours",
i.e., paying a student in one pay period for work performed in another period (either
previous or future) is not permitted.
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