Implementation Procedures

Mass Email Policy

University of North Dakota

8/10/2005

1. Urgent messages will be sent through University Relations. Contact Jan Orvik, janorvik@mail.und.edu or Peter Johnson, peterjohnson@mail.und.edu. University Relations will use their contacts with all e-mail providers to send the message to U-Mail, GroupWise, Aerospace, Medical School, and other campus e-mail systems. Messages should be sent to users within 10 minutes from acknowledged receipt. Information should include which groups should receive the urgent message: students, faculty, staff or all.

2. Formal Notice Class messages will be distributed to students through the ITSS Help Center to all student U-Mail accounts. The message will be approved by a Vice President’s office. The message, ready for sending including appropriate subject, will be sent to itss_help@und.edu with a follow up phone call to 7-2222 to be sure message is received. The message will be sent at the earliest non-peak time of day.

3. Individuals with Information Class messages, usually for faculty and staff distribution, may submit them to University Relations, contacts Jan Orvik, janorvik@mail.und.edu or Peter Johnson, peterjohnson@mail.und.edu, for distribution at the earliest non-peak time of day.  Individuals with information to be sent to all students should e-mail it to stugovpresident@mail.und.edu.  This mail is typically sent once per month or at the discretion of Student Government.

Reference: Mass E-Mail policy approved by President’s Cabinet 8/1/2005