Cataloging Cheat Sheet Advanced

See also Special Policies

___________________________________  |  TechServ

Fixed Field (008)
UND Theses

006 - Add to records describing materials consisting of more than one format. Example, see Software policies and procedures. It is added to bring out variant format other than that coded in Fixed Field to provide a search limiter

007 - This field must be used on most non-book formats.

028 22

Required if applicable/Required if applicable   
1st indicator - select appropriate code   
0       Issue number    
1       Matrix number   
2       Plate number    
3       Other publisher number  
4       Videorecording number   
2nd Indicator - use 2nd indicator 2    
0       No note,no added entry  
1       Note,added entry required       
2       Note,no added entry     
3       No note,added entry required    

049 - [word]UNDX reflects a location

049 - UNDX[word]reflects a format

092 and 099 theses - use the 4-cutter macro

049 - Special Collection Manuscripts.
Example:
049 UND1
099 9 OGL #a 417

049 - Special Collection manuscripts on microfilm. Use 049 and 590 as follows:
Example:
049 UNDR[Micro-][film][OGL 841]
590 Manuscript microfilm collection: OGL 841

099 - Catalog CD's with LC classifications. Add 099 _9 containing CD accession number.
Example:
090 M268.M429 #b T46 O6, 1995
099 9 CD 417

Catalog Phonograph Records with LC classifications. Use 049 and 590 as follows:
Example:
049 UND$[Records][PH 2011]
090 M2020.H3 #b C4
590 RECORD COLLECTION NUMBER: PH 2011

530 - Also available online. Use with titles in print and online. See Electronic Resources Cataloging Policy and Cataloging Web Sites

533 - #3 Microfiche issue(s). #a Microfiche. #b Washington, D.C. : #c Supt. Of Docs., U.S. G.P.O., #3 microfiches : negative ; 11 x 15 cm. This is used for govdocs when it is normally paper and the govt sent fiche. See Marcive instructions

533 - #3 Microfilm copy. #a Microfilm. #b Place : #c Microform Publisher, #d date. #e nn microfilm reels ; 35 mm. This is used as a TEMPORARY measure til there's time to cat using correct format, along with 006 and 007

533 - #3 Microfiche copy. #a Microfiche. #b Grand Forks, N.D. : #c University of North Dakota, #d [date} #e microfiches : negative ; 11 x 15 cm. This is used for UND theses on microfiche.

Burdick Collection

1. 561 #3 SP.COL. copy 1 [etc.] #a Originally collected by Usher and Eugene Burdick.
2. 562 #3 SP.COL. copy _ #b [Example] First edition limited to 50 copies, of which this is no. 42.
3. 710 2 #3 SP.COL. copy _ #a Burdick Collection (Chester Fritz Library)

590 - ANALYTICS PER CONTENTS. Input on the main entry record for the set and catalog each item with analytics, i.e. a separate bib record for each item.

590 - LIBRARY ALSO HAS THIS TITLE ON MICRO_____, ... IN PAPER. Use this on titles held by the library in paper and microform formats.

650 Music headings - add as many as appropriate to bring out nature of music (3-4)

655 7 Genre headings on fiction.

655 7 Genre headings on remote electronic resources

690 North Dakota author.

776 - Use 0 indicator to cause display of the field

856 - Use separate fields for separate web addresses to cause proper linking to web site

LC CORE Level Cataloging

1. Core Level CIP records
   • Elvl 8
   • Srce 'blank'
   • 040 DLC #c DLC
   • 042 pcc


2. Core level CIP records that are upgrade by PCC participants and OCLC's CIP Upgrade program
   • Elvl 'blank'
   • Srce 'blank'
   • 040 DLC #c DLC #d XXX
   • 039 core
   • 042 pcc

When OCLC outputs this record to OCLC-MARC subscriptions or a user exports the record, field 039 is deleted from the record and Elvl is converted to '4'.
3. Core level CIP record upgraded to complete by LC; the record is still cataloged at core level.
   • Elvl 'blank'
   • Srce 'blank'
   • 040 DLC #c DLC
   • 039 core
   • 042 pcc

When OCLC outputs this record to OCLC-MARC subscriptions or a user exports the record, field 039 is deleted from the record and Elvel is converted to '4'.

___________________________________  |  TechServ