CONTENTS
• ODIN HOLDINGS CODES
• HOLDINGS POLICIES
• MARC21 Holdings Format

HOLDINGS CODES

NOTE: Use abbreviations in the language of the material. Those not listed below, check "The language of the foreign book trade : abbreviations, terms, phrases" and make sure Lang: in BIB and HOL match language of the text.

To indicate that ordinal numbers should be displayed, a plus sign (+) may be used preceding the caption

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Holdings Policies - Description

NOTE 1) When Aleph doesn't handle holdings correctly, e.g. year:vol.or year:no

1. set up the prediction pattern correctly
2. open items
3. correct individual items to correct format
4. check/correct prediction pattern back to correct format after the items have been opened

NOTE 2) Each collection has its own HOL record

NOTE 3) Multi-part monographs contain only enumeration. Serials contain enumeration and chronology.

NOTE 4) The "+" is used for "secondary bibliographic unit" which is a discrete bibliographic unit that is supplementary or complementary to a basic bibliographic unit. (See also Supplementary Materials below) Examples of secondary bibliographic units are a map in a pocket inside a book, a supplement to a newspaper, a separate index to a serial publication, a set of updates to a loose-leaf publication, an answer book accompanying a textbook, a serial update service to a single part of a multipart unit, or a pamphlet accompanying an audiodisc.

NOTE 5) Holding statement levels: 2) general guidance on extent of holdings and includes item identification (single monographs); 3)statement of summary of textent of holdings; always compressed at the highest level (i.e. $a $i only); 4) detailed extent of holdings including item identification which can be itemized or compressed (these can be mixed).

NOTE 6) Combined issue: When a bibliographic unit is issued with a combined numbering - not when bound after receipt - separate the numbers by a forward slash
Example: v.4:no.36(2003:Aug/Sep 29-5) It is correct for day numbers to look out of order. $a 4 $b 36 $i 2003 $j 08/09 $k 29-5
More examples: v.5/6 v.4:no.1/2 v.4.no.4/v.5:no.1 v.33/v.44:no.2 (all issued together on a CD-ROM)

Examples

v.1(1990) Enum. Level 1: 1 Chron. level 1: 1990

A volume published, whose coverage spans two or more years (ex: Sept 1990-May 1991)

v.1(1990/1991) If bound issues: v.1(1990:July-1991:June)
Enum. Level 1: 1 Chron. level 1: 1990/1991
                        Chron. level 2: 07-06

A bound volume that has multiple volumes in it, each exclusively published within a year

v.1-2(1990-1991) Enum. Level 1: 1-2 Chron. level 1: 1990/1991-1991/1992
                        Chron. level 2: 07/06-07/06

Parts of volumes

v. 1:no.1-6(2004:Jan.-June) Enum. Level 1: 1 Chron. Level 1: 2004
Enum. Level 2: 1-6 Chron. Level 2: 01-06 v.32:no.1:pt.2(2004:Jan.2)
Enum Level 1: 32 Chron. Level 1: 2004
Enum. Level 2: 1 Chron. Level 2: 01
Enum. Level 3.: 2 Chron Level. 3: 2 v. 1:no.1-3(2003:Jan.-Feb.15) Enum Level 1: 1 Chron. Level 1: 2003
Enum. Level 2: 1-3 Chron. Level 2: 01-02
                        Chron Level. 3: 15

Bound volume with one or more numbered memoirs.

v.75:no.4-6(2001:July-Dec.) + memoir 55 Enum. Level 1: 75 Chron. Level 1: 2001
Enum. Level 2: 4-6 Chron. Level 2: 07-12
Supp. index: memoir 55

Individual journal issues

v.1:no.1(2003:Jan.)
v.1:no.2(2003:Feb.)
v.1:no.3(2003:Mar.)

Journal issues with years as part of the number, eg. 04-1269

v.2004:no.1269
v.2004:no.1269-1274(2004) Enum. Level I: 2004 Chron. Level 1: 2004
Enum. Level 2: 1269-1274

Bound volume divides volume in two parts

v.10:no.1-6(2003:Jan.-June) and v.10:7-12(2003:July-Dec.)

Numbered conferences, e.g. 3rd annual conference of the...(CFL practice is to use no.)

no.3(2004)

Ordinal numbers with editions

+ed. in $a of 853
3rd ed.(2005)

Combined volumes spanning years

v.6/7(2003:Aug./2004:May)
v.1/2-3/4(2003:Aug./2004:May-2004:Aug./2005:May) Enum. Level 1: 1/2-3/4 Chron. Level 1: 2003/2004-2004/2005
                              Chron. Level 2: 08/05-08/05

A revised edition of single vol. of a set (multi-part monograph) where whole is not being revised

v.27
v.27:1993

Separate index volume

v.46:index(2004)

Separate index bound into volume

Description: v.19-20(1999-2000) + index v.11-20(1991-2000)
$o tab3 (caption) index
$o tab4 (enum/chron) v.11-20(1991-2000)

Separate buyer's guide with bimonthly journal

One HOL has 853/853X for journal with $w b and 854 for guide with $w a

Vol. with numbers that repeat AND alternative numbers that are continuous

Jahrg.59:Heft 1 = 669(2005:Jan.)
v.69:no.1-6(2004) = ser.275-278

There is no colon between a month and a day - just between year and month

There is a space if no "."
There is no space if "."
(2002:Jan.3) (2002:May 6)

Annual with volumes (not the same as a number which is constructed partially using a year designation).

1992:v.1
1992:v.2
1992:suppl.

Annual with spanned years and volumes

1999/2000
2000/2001:v.1
2000/2001:v.2
2001/2002

Colons go in between each level of enumeration, e.g. ser.3:v.69:no.1(2004:Jan.)

Occasional supplements, e.g. posters

$o would just be "poster" on tab5 Serial Levels
Description is supposed to have a space on either side of the +
v.206:no.5(2004:Nov.) + poster

New series

New ser. is part of the 1st level of enumeration with the first volume, e.g. new series v.3
Description: new ser.:v.3
Tab 5: new ser.:v.3, i.e. $a is just 3
853/866 $a new ser.:v.
853X 3
ser.3:v.10(2005) Enum. Level 1: 10 Chron. Level 1: 2005

Gaps

v.34:no.1(1996:Jan.),v.34:no.3-6(1996:Mar.-June);v.36(1997)
Means v.34:no.1(1996:Jan.), [, we missed geting no. 2] v.34:no.3-6(1996:Mar.-June); [; publisher didn't publish v. 35] v.36(1997) List up to three issues/sets. If more, enter simpler data [v.34 (1996)] and use G on tab 4 (break indicator) and use 866 when appropriate. Put "gaps" on spine at bottom.

Bound volume with gaps or with additional materials

Tab2 and tab5 do not necessarily match and are not intended to do the same thing.
Statement / Tab2 Description -- This corresponds to NISO's "Holdings statement" - a full statement of what we have which will include Enumeration levels but can also include more

tab2 Description is the colons-parentheses info AND the plus "+" info OR more detailed info. The same NISO Holdings Statement instructions can also be used for a combined statement in an 866 on the HOL record giving a summary of multiple volumes in a single line (866) of text
Example Descripton: v.16:no.1-5(1977:Apr.-Aug.),v.16:no.7(1977:Nov.),v.16:no.9-10(1978:Jan.-Feb.)
Enumeration Levels / Tab5 Serial Levels -- This is to give the hierarchical "Enumeration levels" - a listing of the enumeration levels only

tab5 Serials levels a-f and i-l are only for hierarchy. This is colons-parentheses info only in Description
$o [Name of unit] is for supplements and/or indexes -- after + in Description
$g,h,m are for alternate numbering (rarely used)
Example for the above example: $a 16 $i 1977/1978

Teachers guide, CD-ROM, etc. with book

• Supplementary material in book (1 barcode)
  1 v. + 1 CD-ROM - note: use "1 v." when the item has no enumeration.
  1 v. + teacher's guide
  Tab2 Description is the colons-parentheses info AND the plus "+" info is for supplementary material contained in one physical unit.

• Supplementary materials (multiple barcodes)
  Book has no Tab2 Description.
  Supplementary material has Tab2 Description, e.g. Map - because there is a map which is a separate item to be used with the book.
  (Note: if use an 866, use quotes: v. 3 + "teacher's guide")

Mixed enumeration

Description and/or 866
1 score + 1 piano conductor part + 2 first violin parts + 2 second violin parts + 1 viola part + 1 cello part
or
1 score + 7 parts

Volumes and textual enumeration

bd.6:violin 1
bd.6:violin 2
bd.8:violin 1 cello 1 (2 music parts in 1 vol.)

For information not covered by other NISO punctuation, use < >

no.30-176 < Scattered issues > [no spaces] - Use for something that has many gaps
Enum. Level I: 30-176 no.1-200 <200 = index:no.1-199> Enum. Level I: 1-200

A hierarchical multipart unit may have a first-order designator with a caption and enumeration, but a subsequent order designator with only a name.

v.1:1st violin v.1:2nd violin v.1:viola v.1:violoncello
v.2:1st violin v.2:2nd violin v.2:viola v.2:violoncello
v.3:1st violin v.3:2nd violin v.3:viola v.3:violoncello

For more instructions involving analytics see: http://www.und.nodak.edu/dept/library/Departments/abc/analytic.htm

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MARC21 Holdings Format

Call Number in HOL 852 - CFL policy
http://www.und.nodak.edu/dept/library/Departments/abc/callhol.htm

Local Holdings Maintenance Documentation (Union List)
http://www.oclc.org/support/documentation/localholdings/default.htm

Local Holdings Maintenance Tutorials
http://www.oclc.org/support/training/localholdings/tutorial/

MARC21 Concise Format for Holdings Data
http://www.loc.gov/marc/holdings/

NISO Holdings Punctuation
http://www.und.nodak.edu/dept/library/Departments/abc/NisoHoldings.htm

Holdings Statements for Bibliographic Items / NISO
http://www.und.nodak.edu/dept/library/Departments/abc/HoldingsZ39-71.pdf

MARC21 Holdings Examples
http://www.und.nodak.edu/dept/library/Departments/abc/HoldingsExamples.htm

MARC21 Holdings Cheat Sheet
http://www.und.nodak.edu/dept/library/Departments/abc/MARC21HoldingsCheatSheet.htm

Summary Holdings
http://www.und.nodak.edu/dept/library/Departments/abc/SummaryHoldings.htm

Supplementary Materials
http://www.und.nodak.edu/dept/library/Departments/abc/sersuppl.htm