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Edited text from NACO training and web documentation
STATEMENT OF EXPECTIONS FOR SACO PARTICIPANTS
The Subject Authority Cooperative Program (SACO) was established to provide a means for libraries to submit subject headings and classification numbers to the Library of Congress. Listed below are the basic requirements for libraries wishing to contribute subject heading proposals or changes for inclusion in Library of Congress Subject Headings (LCSH) and classification number proposals or changes for inclusion in the Library of Congress classification schedules.
DOCUMENTATION AND INSTRUCTION
For those libraries that participate in the SACO program we have prepared a packet of instructional materials that enable a contributor to submit proposals and changes to the Library of Congress. This packet is a printed version of the instructions that are mounted on LC MARVEL, the Library of Congress gopher. Participants should have access to the online Library of Congress authority files, both for name authorities and subject authorities. In support of their contributions, participants are expected to use the following publications that are available from the Cataloging Distribution Service of the Library of Congress:
For subject headings:
- Library of Congress Subject Headings (latest ed.)
- SUBJECT CATALOGING MANUAL: Subject Headings (5th ed., 1996, plus updates; or latest ed.)
- FREE-FLOATING SUBDIVISIONS: An Alphabetical Index (latest ed.)
For classification numbers:
- Subject Cataloging Manual : Classification (1st ed. 1992; plus updates)
- Library of Congress Classification Schedules (including the full run of Additions and Changes; or, one of the commercially available versions of the schedules)
SUBMISSION OF PROPOSALS
Participants may submit proposals using either an online proposal form available on the PCC Website, or by using a paper form available from the Library of Congress. Proposals should follow appropriate and current rules and policies stated in the Subject Cataloging Manual. Proposals are reviewed for editorial consistency by staff at the Library of Congress and, once reviewed, become part of LCSH or the Library of Congress Classification schedules. In order to maintain familiarity with the provisions of the Subject Cataloging Manual and the practice of submitting heading and classification proposals, it is assumed that SACO participants will submit proposals on a regular basis.
TRAINING
SACO participants are encouraged to attend subject cataloging workshops as they are offered by the Library of Congress either in conjunction with library-related meetings or conferences, or as part of the Program for Cooperative Cataloging (PCC).
INFORMATION
202-707-7921 Ana Cristan
202 707 2826 Ruta Penkiunas
202-707-4551 Carolyn Sturtevant
The Cooperative Cataloging Teams may also be reached via email at: SACO@loc.gov
THINGS TO REMEMBER WHEN SUBMITTING A SUBJECT HEADING PROPOSAL
Make sure that:
Proposed heading does not duplicate an existing heading or reference, has not already been established in another form, or is not covered by a free-floating construction.
Check to assure that:
A value has been provided for in FIXED FIELD box 2 [may subd. geog] or [not subd.geog]
FIXED FIELD box 29 has been coded "c" to denote cooperative library
USMARC identification code (NUC) symbol of contributing library is provided in 040.
The work generating the proposal is cited as the lst 670 (repeat the proposed heading in the 670 if necessary)
Additional authority information has been provided (670s or 675 to show research)
Relevant LC pattern provided (952) or SCM memo cited.
Check references to assure that:
Required pattern references have been made (un-inverted if hdg. inverted)
Proposed 4XXs do not conflict with existing headings
5XXs are labelled BT (subfield #w gnnn) or RT (subfield w nnnn)
Assure that 5XXs are currently valid headings in the subject authority file OR
For each 5XX not currently established in the subject authority file an additional subject proposal accompanies the original proposal
For each related term (RT) 5XX a subject change proposal must accompany the original proposal with the instruction to ADD the proposed heading as a related term
When establishing a new heading that is an intermediate term in a hierarchy, remember to add the new heading as a BT to any existing narrower headings
AUTHORITY RESEARCH CHECKLIST
Use authority citations for:
All concepts of the type usually found in general references sources (e.g., Web. 3, OED). Cite them in either the 670 [sources found] or the 675 [sources not found] block.
For topics limited to a specific discipline, authorities cited should be specific to the field (cf. H 203).
Authorities cited should apply specifically to the proposed heading as a whole not just to one word or element.
All concepts being newly established as headings (patterns may be cited in addition but not in lieu of authorities).
Use of patterns:
Patterns should only be cited to substantiate:
- A topic with an adjectival qualifier (to demonstrate that the heading in question has been analogously, qualified and that the qualifier has been used
Proposed hdg:
150 _0 Propaganda, Zimbabwean
952 LC Pattern: Propaganda, West German and Poets, Zimbabwean
- When establishing a non-free-floating subdivision
Proposed hdg:
150 _0 Church buildings--Remodeling for other use
952 LC Pattern: Service stations--Remodeling for other use
- When establishing a"... and ..." or "... in ..." headings or headings alwaysconstructed according to a standard pattern
Proposed hdg:
150 _0 National characteristics, Brazilian, in literature
952 LC Pattern: Nattonal characteristics, Latin American, in literature
- When establishing a heading with a parenthetical qualifier
Proposed hdg:
150 _0 Cheesecake (Cookery)
952 LC Paftern: Brownies (Cookery)
REMEMBER:
Patterns may be cited only to demonstrate previous usage of the qualifier, NOT in lieu of appropriate authority for the substantive portion of the heading.
Patterns should be truly analogous.
Proposed hdg:
150 _0 Australia in motion pictures
952 LC Pattern: Great Britain in motion pictures
Not: 952 LC Pattern: Lesbian vampires in motion pictures
It is not necessary to cite patterns for changes.
Be wary of citing older subject headings as patterns (esp. sh85 prefixed hdgs.)
Other than in the 4 cases above, it is not necessary to cite patterns at all cite the SCM memo instead!
H MEMOS FOR ESTABLISHING OR CHANGING SUBJECT HEADINGS
| H Memo # | Topic |
| H 187 | When to establish a new topical heading |
| H 193 | Changing an existing heading or deleting a subject authority record |
| H 194 | Providing for geographic subdivision of existing subject headings |
| H 195 | Changing references in subject authority records |
| H 196 | Changing class numbers in subject authority records |
| H 200 | Preparation of subject heading proposals |
| H 202 | Authority, research for subject heading proposals |
| H 203 | Citation of sources |
| H 205 | Establishing new subdivisions having general application |
| H 250 | Music heading authority records |
| H 306 | Natural language in topical subject headings |
| H 310 | ... and ... headings |
| H 315 | Foreign terms |
| H 320 | Headings qualified by nationality, ethnic group, language |
| H 351 | Ethnic qualifiers |
| H 357 | Parenthetical qualifiers in subject headings |
| H 360 | ... as ... headings |
| H 362 | Free-floating terms and phrases |
| H 364 | Authorization for geographic subdivision |
| H 365 | Library of Congress Classification numbers in subject authority records |
| H 370 | Broader terms; Narrower terms; Re lated terms |
| H 373 | Used for references |
F MEMO FOR CLASSIFICATION NUMBERS AND CUTTERS
| F Memo # | Topic |
| F 50 | Classification Proposals |
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