Faculty
Travel Grant Application Form (Word Document)
(PDF
Document)
NEXT
DEADLINE: Monday, September
15, 2008 for travel Sept. 16, 2008 - Jan. 15,
2009
Faculty
Travel Grant Application Guidelines
I.
OVERVIEW
The Senate Scholarly Activities Committee
(SSAC), elected by the University Senate, awards
grants based on the merits of the proposal,
the merits of the project, and the availability
of funds. This application form is to be used
to request travel grants only; other SSAC forms
are available to request research and publication
funding.
A.
Program Objective
The SSAC awards travel grants to faculty
and staff to enable them to attend professional
meetings in order to make presentations of their
research or scholarly endeavors. Any type of
travel that will enhance a faculty member's
research or creative abilities is eligible for
support; however, travel for the purpose of
collecting research data or travel related to
the conduct of research is ineligible under
this category. Travel requests related to the
conduct of research should be submitted on the
SSAC research grant application.
B.
Limitations
The total funds available to the Committee for travel grants
depends on the amount of funds made available
to the SSAC; these funds are derived from indirect
cost monies received by the University through
externally supported research programs and projects.
While
there are no specific limits on the amount of
funds that can be requested by a faculty member
for a given project, past awards have been limited
to airfare at the supersaver rate as a maximum.
The
Committee will not consider more than one travel
application from an individual at any one meeting.
Only
one travel grant will be awarded to a faculty
member during an academic year. However, such
awards may be requested concurrent with an active
SSAC research or publication grant.
Final
reports for all completed previous SSAC research grants must be on file with
the SSAC before new proposals will be considered
for funding.
The
Committee WILL NOT provide
funds for travel already completed. However,
awards can be made contingent on receipt
of a letter of acceptance from the
meeting at which a paper is to be presented
or a program listing the applicant among the
presenters. Therefore, if you will be traveling
during the specified dates, but do not yet have
a letter of acceptance, please DO submit your
application at this time. If an award is made,
an account will be set up for you after you
submit proper evidence of acceptance for presentation.
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II.
ALLOWABLE AND UNALLOWABLE COSTS
The SSAC will consider the following
requests for funds to travel, listed in order
of priority for funding:
-
Travel
to professional meetings to present papers
(This is the only category funded in recent
years due to funding constraints).
-
Travel
to locations to confer with collaborators
on research projects.
-
Travel
tolaboratories or research facilities.
-
Travel
to attend workshops.
-
Travel to
attend professional meetings.
Cost
items which are not allowable in SSAC travel
grant applications are:
-
Funds
for travel related to the conduct of research
(submit on SSAC Research/Creativity Activity
Application Form).
-
Travel
funds related to the improvement of a faculty
member's teaching will not be considered
by the SSAC (request from Office of Instructional
Development).
-
Funds
for travel already completed.
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III.
ELIGIBILITY REQUIREMENTS
All faculty members of the University
of North Dakota are eligible to apply for and
receive grants subject to the limitations indicated
in Section I, B. However, individuals whose full-time responsibility at the University is in administration are eligible for SSAC support only if their proposal pertains to work in their academic field.
Because
the main purpose of SSAC grants is to encourage
and develop the scholarly expertise and professional
reputation of UND faculty, applicants who receive
an award and subsequently find they will be
leaving the University must notify the Committee
chairperson and discuss possible termination
of the grant.
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IV.
AWARD CRITERIA
The Committee will review the following
factors in considering your application:
-
Official
notice of presentation.
-
Number
of SSAC awards previously received by applicant
(preference is given to first time applicants).
-
Years
at UND (new faculty are given priority).
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V. APPLICATION
AND AWARD PROCESS
A. Proposal Requirements
To apply for a travel grant, complete
the attached form and attach official presentation
notification.
The
original application (with original signatures)
and eleven (11) copies should be submitted to
the SSAC prior to the published deadline. Where
appropriate, supplemental pages can be appended,
but eleven (11) copies of all such material
should accompany the original application form.
All
proposals must be signed by the applicant and
the department chairperson, and a copy sent
to the dean of the college.
B.
Deadlines
Application deadlines are set by the
SSAC each year. Generally, there are several
competitions. The actual deadlines for submitting
proposals will be announced in the University
Letter and on
RD&C's web page.
Completed
applications must be submitted to RD&C by
4:30 p.m. on the specified deadline.
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VI.
REVIEW AND NOTIFICATION
A. Committee Action
Applications received by the deadline
will be reviewed and acted upon by the SSAC
at its first scheduled meeting after a given
deadline. Applications may be:
Applicants
will receive a letter from the SSAC Chairperson
soon after the Committee's deliberations, indicating
the decision of the SSAC. In cases of approval
with modification, contingencies, rejection
or deferral, the letter will indicate the reasons
for the Committee's action and any additional
information required to complete action on the
application. For those projects approved by
the Committee, a Notification of Award specifying
the amount and duration of the award will accompany
the letter. A copy of the award letter will
be sent to the chair of the department and the
dean of the college.
B.
Grant Period
Awards are made for periods of up to
one year but are generally for shorter time
periods. The exact dates will be specified on
the Notice of Award. Unexpended funds from individual
grants will revert to the general research account
unless a written request for an extension and
justification (with a current financial report)
is submitted and authorized by the SSAC at least
one month prior to the termination date.
Faculty
desiring a time extension should file a request
with the SSAC. The letter should specify the
requested new termination date and a current
financial report should be appended. In no instance
will an extension be permitted for more than
one year beyond the original termination date.
C.
Deviations from Approved Budget
Because the funds available to the Senate Scholarly
Activities Committee are limited, any over-expenditure
of SSAC accounts will be the responsibility
of the awardee.
Travel
awards may be used only for the purposes indicated
in the approved application, and may not be
diverted to other types of research expenses.
Any over-expenditures are the responsibility
of the faculty member.
In
general, awards are made for a specific project
and the scope of work described. If, in unusual
circumstances, there is a surplus of money,
use of awards funds for purposes outside of
those listed in the approved budget can only
occur after approval of a formal request for
budgetary revision. Requests for budgetary revisions
must be accepted by the Chair or full committee
of the SSAC.
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VII.
ADMINISTRATION OF AWARD
In order to reimburse for the approved travel expenses, faculty must complete the
required UND authorization forms which must
have final approval from Accounting Services.
All travel reimbursement documents must be transmitted through RD&C for approval
if any of the travel costs are to be covered
by Senate Scholarly Activities Committee funds.
All
travel expenses shall be reimbursed at rates
not to exceed the current travel policy of the
University. As determined by the size of the
travel award, reimbursement may be considered
for less than allowed by the University policy.
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