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BYLAWS OF THE UNIVERSITY SENATE
MEMBERSHIP
| 1. |
The University Senate shall consist of the following: Ex-Officio
members, Council members elected by the Council, student members
elected by the students and staff members elected by Staff Senate.
The total number of elected Council members on the Senate shall
be three times the number of ex-
officio members. The Council members of each professional school
or college and the libraries shall
elect two Senate members with the exception of the College of Arts
and Sciences, which shall have
the right to elect eight senators, two each from the areas of Natural
and Physical Sciences,
Humanities, Social Sciences and Fine Arts; the balance of the faculty
membership of the Senate shall
be elected at large by the Council. One of the faculty-at-large
positions will be held by the incoming
Chair of the Senate to assure that the Chair is a voting member
of the Senate. |
2. |
The procedure for electing Senate members at large shall be as follows:
| a. |
During the first week of April each year, the
Registrar shall distribute to members of the Council a nominating
list of those eligible to serve on the Senate and shall state
the number to be elected at large according to the provisions
of the Constitution and this legislation. |
b. |
Each member of the Council may indicate his/her choices for
nomination by choosing from the list of nominees not to exceed
in number the number of vacancies to be filled; any nomination
list choosing more than the number to be elected at large
shall be void. |
c. |
Those equal in number to twice the number to be elected who
shall have received the most nominating votes shall be declared
nominees. |
d. |
A list of these nominees shall be printed as the ballot and
distributed to all members of the Council; each member shall
vote for a number of nominees not to exceed the number to
be elected; any ballot choosing more than the number to be
elected at large shall be void. |
e. |
e. The Registrar shall prescribe the time and method for
returning marked ballots and nominating lists and shall count
and tabulate the same, providing that all nominating and
balloting shall be secret, and these election procedures
shall be completed before the third week of April. |
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3. |
The procedure for electing faculty members by each school or college
faculty and the term of office thereof shall be as follows:
a. |
During the third week of April of each year each school or
college and the libraries shall provide for the nomination
and election by the Council members of his/her school, college,
or the libraries to the Senate two Council members who shall
have been listed by the Registrar as eligible to serve on
the Senate in accordance with Section 2a, in such a manner
as the dean/director shall prescribe, providing that the
voting for the nominated candidates shall be by secret ballot,
with the exception of the College of Arts and Sciences, which
shall have the right to elect eight senators, two each from
the areas of Natural and Physical Sciences, Humanities, Social
Sciences, and Fine Arts. |
b. |
Only those of the respective faculties who are qualified to
be members of the Council shall be entitled to vote. |
c. |
Such Senate members shall hold office for one year and shall
not serve consecutively for more than three terms. In the
event of a vacancy in such Senate seat, the faculty concerned
may at any time hold a special election, in the same manner
as provided in Section 3a, to fill the vacancy. |
d. |
In the event the faculty of a school, college, or the libraries
should desire to waive its right to elect members to the
Senate, it shall so notify the Council prior to the regular
April elections held by the Council, and the Council shall
then nominate and elect one or more of its members to serve
for the one year term of the seat involved along with the
regular members at large elected by the Council. |
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4. |
Members at large shall hold office for two years, and shall not serve
consecutively for more than two terms. Representatives of schools
or colleges shall hold office for one year and shall not serve
consecutively for more than three. No elected member, however,
shall serve consecutively for more than four years. |
5. |
September 1 of each year shall be the date upon which all terms due
to expire in a particular year shall expire, and upon which new
terms of those elected earlier in the calendar year at regular
elections shall commence. In the event that a Senator, elected
at-large, leaves the University prior to August 15, the person
receiving the next highest number of votes shall serve. College
representatives who leave the University prior to August 15 shall
be replaced using procedures determined by the college. The pool
of eligible candidates will be those individuals entering at least
their second year on August 16 of the next academic year. |
6. |
Procedure for electing student members of the University Senate:
The Student Senate will provide for the election of fourteen student
members to the University Senate and will also provide the duration
of their terms of office. Starting dates will be the same as for
other University Senate members.
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7. |
Procedure for electing staff members of the University Senate:
The Staff Senate will provide for the election of three staff
members to the University Senate and will also provide for the
duration of their terms of office. Starting date will be the same
as for other University Senate members. |
OFFICERS
At the first meeting of the seating of the new members of the Senate,
the Chair Elect will assume the position of the Chair. A Vice Chair/Chair
Elect shall be elected from the elected members. The Vice Chair/Chair
Elect shall serve a term of one year, and then automatically assume the
role of Chair of University Senate the next year. Nominations shall be
made by the Committee on Committees which must name at least two nominees
for each position. The chair must always ask for nominations from the
floor. In the event of any vacancy in the office of Chair, the Vice Chair/Chair
Elect shall become the Chair. In the event of any vacancy in the office
of Vice Chair/Chair Elect, the Committee on Committees shall at the next
regular meeting of the Senate nominate at least two elected members,
the Chair must ask for nominations from the floor, and the Senate shall
elect a new Vice Chair/Chair Elect from all the nominees. In Fall 2004,
there will be an election of a Chair for 2004-2005 and an election of
a Vice Chair/Chair elect (as specified by the new policy).
MEETINGS
| 1. |
Items for the agenda shall be in the hands of the Secretary of
the Senate not later than 14 days (exclusive of holidays) before
a Senate Meeting. The agenda shall be distributed one full week
before each Senate meeting to all faculty, student body and staff
representatives. Items not included in the agenda may not be considered
at a meeting except with the special consent of the Senate.
Only members of the Senate may submit items for the agenda.
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2. |
The Senate's official guide for parliamentary procedure shall be
the "Standard Code of Parliamentary Procedure" by Alice
F. Sturgis. |
3. |
The minutes of all Senate meetings shall be distributed to the members
of the Senate and shall be available to all members of the faculty. |
COMMITTEES
There shall be an Executive Committee of the University Senate. It shall
consist of these members of the Senate: the Chairperson; the Vice Chairperson/Chair
Elect, the immediate past Chairperson, whether or not still a member
of the Senate (if this individual is unable to serve, then the available
past Chairperson who most recently served as chairperson shall serve);
three faculty representatives, one to be elected each year for a two-year
term, and one, the member of the Council of College Faculties serving
the third year of a three-year term (if this individual is unable to
serve, then a substitute will be chosen from the remaining UND Council
of College Faculties by the UND Council of College Faculties delegation);
the Vice President for Academic Affairs; one student, elected annually;
and the Registrar. The Registrar shall serve as Secretary of the Executive
Committee. The functions of the Executive Committee are to: (1) call
special meetings of the Senate; (2) change the time of the regular meeting
in emergencies; (3) prepare the agenda; (4) approve the minutes of the
Senate meetings; (5) act on behalf of the Senate when a meeting of the
Senate does not seem justified or when such a meeting is prevented by
lack of a quorum. Subsequent to the action taken by the Executive Committee,
the Committee will report to the next meeting of the Senate to seek approval
for the action that was taken by the Committee; (6) monitor the implementation
of Senate legislation; (7) coordinate action between the Senate and its
committees; (8) edit, publish, and keep current the Faculty Handbook;
(9) care for the Senate bylaws by keeping them current, providing a codified
copy to the chairperson at every meeting of the Senate and publishing
codified copies to the Senate as often as it deems advisable; (10) care
for the University Constitution, attending specifically to publication,
distribution, amendment, and interpretation; (11) care for the Standing
Rules, exercising the sort of supervision directed for the bylaws; (12)
codify Council and Senate legislation, publishing the codified legislation
at the direction of the Senate; (13) maintain the University Senate Committee
Manual.
| 2. |
Permanent and ad hoc committees |
The Executive Committee created by these bylaws is a permanent committee
of the Senate. The Senate may create such other permanent and such ad
hoc committees as it deems necessary and convenient to the conduct of
its business. Other permanent committees may be created only by the Senate,
after reasonable notice, at a regular or special meeting, and shall continue
until dissolved by the Senate at a regular or special meeting following
reasonable notice. Ad hoc committees may be created by the Senate at
any meeting or by the Executive Committee, and shall continue until the
delegated responsibility is accomplished or until dissolved by the creating
authority.
AMENDMENTS
Amendments to the Senate bylaws may be submitted in the agenda at any
regular meeting but shall not be acted upon until the next regular meeting.
(Senate Minutes pages 10, 11, 12, 14, 17, 56, 251, 254, 279, 596, 641,
773, 856, 935, 958, 961, 962, 1224, 1367, 1531, 1698, 1742, 2535, 2913,
3236, 3237, 4156, 5111, 5174)
05/09/94; amended 02/05/98; 11/2/00; 01/11/01;
2/5/04
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