After the last day to drop/withdraw within a semester calendar, a student may drop/withdraw only for major mental or physical illness or other significant incapacity. What constitutes a major mental or physical illness or other significant incapacitating reason will be the decision of the Dean of Students Office and the appropriate academic dean.

I. Your responsibilities include:

A. Checking with instructors, if you have not already done so, to see what can be done:

1. Grades,

2. Incompletes, or

3. Other options.

B. Checking with Financial Aid to see how a drop/withdraw at this time impacts present and future financial aid.

C. Checking with the appropriate office to see how a drop/withdraw impacts your student status, (i.e. Immigration Office, Native American Programs, Veteran Services Office, etc.).

D. Providing supportive documents.

II. In order for the Dean of Students Office to review a request and reach a decision, the following information must be provided:

A. Personal statement outlining situation and impact on your academic progress.

B. Letter(s) from doctors, counselors, lawyers, etc., knowledgeable of your situation which must:

1. Be on letterhead paper.

2. Contain signature block and personal signature.

3. State when they started working with you and how often they have met/worked with you regarding the situation.

4. Why, in their, opinion, you should be granted a special circumstance drop/withdrawal and how the situation has impacted your ability to attend classes and/or meet academic obligations.

All documentation should be to our office by the given deadline (normally about two weeks). We try to review requests and, in conjunction with your academic dean, make decisions within a week of receiving all supportive documentation. At that point, we will then notify you of our decision.

The documentation you provide us is confidential; however, we will need to provide your academic dean with some information in order for him/her to make a decision.

III. If your circumstance does not meet our criteria of being a major mental or physical illness or other significant incapacity, you may apply to the Ad Pro Committee if you can prove significant academic reasons. Any questions you have concerning Ad Pro Committee policies and procedures should be directed to the Office of the Registrar, 777-2711.