Finance & Operations | The University of North Dakota

University Committee Charter

Committee: Staff Personnel Advisory Committee (SAC)

Background and History: The committee was established in June 1997 in accordance with Section 32 of the NDUS Human Resource Policy Manual, Staff Personnel Advisory Committee.

Classification/Terms of Appointment: According to Section 32 of the NDUS Human Resource Policy Manual, AA Staff Personnel Advisory Committee may be established by the President of the institution to meet and advise on matters relating to staff personnel. The Staff Personnel Advisory Committee may recommend revisions or amendments, or review proposed revisions and amendments to these policies.

Formal Charges: The Staff Personnel Advisory Committee is advisory to the Vice President for Finance and Operations to consider and recommend new or revised policies, procedures and processes for staff employment at the University of North Dakota; to advocate equitable and fair implementation and application of such policies, procedures and processes; and to promote communication with all UND staff employees.

Reporting Channels/Procedures: The Committee reports to the Vice President for Finance and Operations.

Membership: The Committee will be composed of thirteen (13) members who are responsible, in whole or in part, for human resource administration in their organization.

The members represent all areas of the University and will include:

Director of Personnel Services
Assistant Director of Personnel Services
Human Resources Officer - Personnel Services
Director of Payroll and Risk Management
Affirmative Action Officer
Human Resources Manager - Odegard School of Aerospace Sciences
Human Resources Manager - Energy and Environmental Research Center
Personnel Assistant - Facilities
Business Manager - Human Nutrition Research Center
Representative from VP for Student and Outreach Services
Representative from VP for Academic Affairs and Provost
Representative from VP for Finance and Operations
Representative from UND School of Medicine and Health Sciences

Appointment: All members will be appointed in writing by the Vice President for Finance and Operations.

Membership Terms: Committee membership will be reviewed annually.

Officers: The Director of Personnel Services will act as chair of the Committee.

Subcommittees: Specific task-oriented subcommittees may be appointed by the Chair from time to time as need dictates and may include other University personnel.

Relationship to Other University Committees: This Committee will work closely and cooperatively with any other University standing or ad hoc committees and the UND Staff Senate relevant to staff personnel employment topics.

Frequency of Meetings: This Committee will meet monthly or at the call of the Chair if need dictates.

Notice of Meetings/Meeting Agenda and Support Material: Notice of meeting will be sent to members in writing and will also be posted in the Office of Personnel Services. Agenda and relevant information will be provided at the meeting.

Committee Minutes: Minutes of the Committee will be kept and distributed to all members.

Committee Reports: Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activities dictate.

Staff Support: Direct staff assistance to the Committee will be provided by the Office of Personnel Services.

Meeting Quorum: A simple majority will constitute the necessary quorum for conducting official business.

Amendment to this Charter: Should any amendment to this Charter be required, the appointing official will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended charter will be completed, signed, and issued with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chair to the Vice President for Finance and Operations will be required.

This University Committee Charter is effective as of September 1, 2001.

Approved
Charles Kupchella
President

Approved
Robert Gallager
VP Finance & Operations

.Vice President Robert c. Gallager

Grand Forks, ND

.Vice President Robert c. Gallager

Grand Forks, ND