Background and History: The committee was formed in 2003 to decide on a design consultant for specific projects as per NDCC 54-44.7.
Classification/Terms of Appointment: The Architect Agency Selection Committee will be a Finance and Operations division standing Committee. The Charter will be reviewed annually by the Vice President for Finance and Operations.
Formal Charges: The Architect Agency Selection Committee will be advisory to the Vice President for Finance and Operations for each project a consultant is to be selected.
Reporting Channels/Procedures: The committee reports to the Vice President for Finance and Operations.
Membership: The committee will be composed of two (2) qualified members under the Finance and Operations division. A third member representing the department acquiring the consulting service will be appointed as needed by the Vice President for Finance and Operations.
Appointment: All members will be appointed in writing by the Vice President for Finance and Operations.
Membership Terms: Committee membership will be reviewed periodically.
Officers: The committee chair will be appointed by the Vice President for Finance and Operations, and will be the Agency’s qualified, responsible designee as per NDCC 54-44.7 -03.
Subcommittees: Specific task-oriented subcommittees may be appointed by the Chair from time to time as needed and may be include other University personnel.
Frequency of Meetings: This committee will meet as needed for the selection of a consultant.
Notice of Meetings/Meeting Agendas and Support Material: A notice will be sent to all committee members with the appropriate supportive information.
Committee Minutes: Minutes of committee meetings will be contained within reporting guidelines.
Committee Reports: Committee reports and recommendations will be prepared and submitted to the Vice President for Finance and Operations.
Meeting Quorum: A simple majority will constitute the necessary quorum for conduction of official business.
Amendment of the Chapter: Should any amendment to this Charter be required, the appointing official will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended Charter will be completed, signed and issued with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chairperson to the appointing official will be required.
Approved: This University Committee Chapter is effective as of February 1, 2004.
Approved:
Charles E. Kupchella Robert C. Gallager
President Vice President for Finance and Operations
