Background and History:

In 1992 a committee was formed to develop a key control policy. The Key Policy Administrative Committee was chartered in August 1994 by the President. In 2007, with the implementation of the card access system, this committee will address door access issues; therefore, the committee name was changed to Building/Facility Access Administrative Committee.

Formal Charges:

The Building/Facility Access Administrative Committee will be advisory to the Vice President for Finance and Operations. The Charter will be reviewed by the Committee as needed and will provide recommendations for any charter update or amendment to the Vice President for Finance and Operations for consideration.

The objective of the Committee is to review existing policies and charter as needed and recommend methods to develop, implement and enforce the UND Access Policy to the Vice President for Finance and Operations.

Reporting Channels/Procedures:

The Committee reports to the Vice President for Finance and Operations. The Committee will provide a written report to the Vice President for Finance and Operations of any major issues that affect the University’s access policy.

Membership:

The Committee will be composed of ten (10) members and will include:

UND Chief of Police, ex-officio
Facilities Director
Representative recommended by the Finance and Operations Division
Representative recommended by the Student and Outreach Services Division
Representative recommended by the Research Division
Representative recommended by the Residence Services
Faculty member recommended by the University Senate
Staff member recommended by the Staff Senate
Representative recommended by Student Government
Representative recommended by Campus Safety and Security

Appointment:

The members will be appointed in writing by the Vice President for Finance and Operations.

Membership Terms:

Committee membership will be reviewed annually at the time the charter is reviewed.

Officers:

The Director of Facilities will serve as the Committee Chair.

Subcommittees:

Subcommittees will be appointed by the Chair as needed.

Relationship to other University committees:

This Committee will take into account and work cooperatively with all University committees and other ad hoc committees relevant to issues relating to campus access control.

Frequency of Meetings:

This Committee meets as needed on issues relating to the Access Policy.

Notice of Meetings/Meeting Agenda and Support Material:

Members are informed in writing by the Committee Chair when a meeting is to be held. The agenda and supportive material will be provided at the time of the meeting.

Committee Minutes:

Minutes of Committee meetings will be kept and distributed to all members and the Vice President for Finance and Operations.

Committee Reports:

Committee reports and recommendations will be prepared and distributed as ongoing Committee activities dictate. An annual report will be provided to the Vice President for Finance and Operations.

Staff Support:

Direct staff assistance will be provided through the office of the Director of Facilities.

Meeting Quorum:

A simple majority will constitute the necessary quorum for conduction of official business.

Amendment to this Charter:

Should any amendment to this Charter be required, the appointing official will work closely with the Committee to ensure the amended charter will be completed, signed, and issued with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chair to the appointing official will be required.

This University Committee Charter is effective as of January 31, 2001.
Revisions made: May 4, 2004
Revisions made: May 31, 2007

Approved
Charles Kupchella
President

Approved
Robert C. Gallager
Vice President for Finance and Operations