| Committee: Loss Control Committee |
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| Background and History: The State of North Dakota Risk Management requires all agencies to have a Loss Control Committee. Prior to the state mandated committee, the University of North Dakota for many years had a Safety Committee that met quarterly. A training session was held in June 1996 and the first Loss Control Committee meeting was held January 28, 1997. The Loss Control Committee is to serve as a mechanism for protecting the University students, employees and visitors from injury and to minimize liability and property damage. |
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| Classification/Terms of Appointment: The Loss Control Committee will be a Finance and Operations Division standing committee. The Charter will be reviewed annually by the Committee which will provide recommendations for any charter update or amend- ment to the Vice President for Finance and Operations for consideration. |
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| Formal Charges: The Committee will be advisory to the Vice President for Finance and Operations. The objectives are 1) establish policy for safe use of University properties in compliance with all federal, state, local and University regulations; 2) maintenance of a safe and healthful academic environment; 3) maintenance of a safe and healthful work environment; and 4) adherence to proper operating practices and procedures designed to prevent injury and illness. |
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| Reporting Channels/Procedures: The Committee reports to the Vice President for Finance and Operations. |
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| Membership: The Committee will be composed of members representing a cross-section of the University community. The Environmental Health and Safety Director and the Radiation Safety Officer will serve as Ex-Officio members. |
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| Appointment: All members will be appointed in writing by the Vice President for Finance and Operations. |
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| Membership Terms: Committee members serve a term of three years except for student representatives who serve until they graduate. Terms will be staggered to provide continuity. |
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| Officers: The Committee chair is appointed by the Vice President for Finance and Operations. Any one of the sub-committee chairs designated by the Chair may serve as Vice-Chair. |
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| Subcommittees: Specific task-oriented subcommittees may be appointed by the Chair as need dictates and may include other University personnel. |
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| Relationship to Other University Committees: This Committee will take into account and work closely with all University and ad hoc committees relevant to aspects of safety, risk management and loss prevention. |
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| Frequency of Meetings: This Committee will meet no less than quarterly but may meet more frequently if situations warrant a special called meeting by the Chair. |
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| Notice of Meetings/Meeting Agenda and support material: All meetings are considered open except for a specific closed portion of the meeting used to review specific incidents and claims. The Office of the Secretary of State is notified of meeting dates and posted notice must be given in advance of all meetings. Agendas are posted in strategic locations around the campus for the best exposure. Coordination of meetings is the responsibility of the Chair. |
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| Committee Minutes: Committee minutes will be kept and distributed to all members. |
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| Committee Reports: Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activities dictate. |
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| Staff Support: Direct staff assistance will be provided by the Safety and Environmental Health Office. |
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| Meeting Quorum: A simple majority will constitute the necessary quorum for conducting official business but must include the Chair or designated Vice-Chair, at least one member of each sub-committee, and one Ex-Officio member. |
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| Amendment to this Charter: Should any amendment to this Charter be required, the appointing official will work closely with the Loss Control Committee in deriving amendments suitable to all parties and the amended charter will be completed, signed, and issued in a timely manner. When initiative for such amend- ment comes from the committee, a written request from the Chair to the appointing official will be required. |
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This University Committee Charter is revised as of July 01, 2002.
Approved
Charles Kupchella
President
Approved
Robert Gallager
VP Finance & Operations |
