Background and History:

The University Campus Parking Committee was first established in 1968 to provide an appeal process for those who were cited for a parking violation. The Committee would also make recommendations on policy, parking lot development and lot usage. At that time an annual report and a meeting with the President of the University of North Dakota was required. The format was changed in that the Committee now reports to the Vice President for Finance and Operations, the size of the Committee has increased, and a sub-committee was established to hear appeals.

Classification/Terms of Appointment:

The University Campus Parking Committee will be a Finance and Operations division standing Committee. The Charter will be reviewed annually each fall by the Vice President for Finance and Operations to determine any necessary Charter update or amendment.

Formal Charges:

The University Campus Parking Committee will be advisory to the Vice President for Finance and Operations on all issues pertaining to changes to motor vehicle parking regulations. The Committee will also be responsible for a process to review appeals from students, faculty, and staff which may include designation of a sub-committee of the University Campus Parking Committee.

Reporting Channels/Procedures:

The Committee reports to the Vice President for Finance and Operations. An annual report is to be submitted and a meeting held with the Vice President for Finance and Operations.

Membership:

The Committee is composed of fourteen (14) members.

Three (3) faculty members recommended by the University Senate - 2 year term
Three (3) staff members recommended by the Staff Senate - 2 year term
One (1) staff representative from Housing Administration - 2 year term
One (1) staff representative from the Memorial Union - 2 year term
Three (3) students recommended by the Student Body President - 1 year term
The Parking Services Manager or designee - non-voting ex-officio member
The Associate Vice President for Finance and Operations or designee - non-voting ex-officio member
University Chief of Police or designee - non-voting ex-officio member

Appointment:

All members will be appointed in writing by the Vice President for Finance and Operations. All members are expected to be respectful of UND's Parking Regulations and in good standing with the UND Parking Office.

Membership Terms:

Committee membership will be reviewed annually.

Officers:

The Committee Chair will be appointed by the Vice President for Finance and Operations.

Subcommittees:

Specific task-oriented subcommittees may be appointed by the Chair from time to time as need dictates and may include other University personnel.

University Parking and Traffic Committee Charter

Relationship to Other University Committees:

This Committee will take into account and work closely with all University and other administrative and student standing committees relevant to parking and traffic management issues.

Frequency of Meetings:

This Committee will meet at least monthly during the school term or may meet more often if situations warrant special meetings called by the Chair.

Notice of Meetings/Meeting Agenda and Support Material:

The Committee will determine a meeting schedule at the first meeting. The Parking Office will provide the necessary support material at the meetings.

Committee Minutes:

Minutes of Committee meetings will be kept and distributed to all members.

Committee Reports:

Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activities dictate. The Committee will prepare an annual report of its activities for the Vice President for Finance and Operations.

Staff Support:

Direct staff assistance to the Committee will be provided through the Parking Office.

Meeting Quorum:

A simple majority will constitute the necessary quorum for conducting official business.

Amendment to this Charter:

Should any amendment to this Charter be required, the Vice President for Finance and Operations will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended Charter will be completed, signed by the Vice President for Finance and Operations, and forwarded to the President with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chair to the Vice President for Finance and Operations will be required.

This University Committee Charter is effective as of September 1, 2001.
Revisions made: May 4, 2004
Revisions made: July 2, 2009
Revisions made: September 28, 2009

Approved
Robert O. Kelley
President

Approved
Alice Brekke
Vice President for Finance and Operations