| Committee: University Parking and Traffic Committee (UPTC) |
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| Background and History: The University Parking and Traffic Committee was first established in 1968 to provide an appeal process for those who were cited for a parking violation. The Committee would also make recommendations on policy, parking lot development and lot usage. At that time an annual report and a meeting with the President of the University of North Dakota was required. The format has changed in that the Committee now reports to the Vice President for Finance and Operations, the size of the committee has increased, and a sub-committee was established for student appeals to be heard by their peers. |
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| Classification/Terms of Appointment: The University Parking and Traffic Committee will be a Finance and Operations division standing Committee. The Charter will be reviewed annually each fall by the Vice President for Finance and Operations to determine any necessary charter update or amendment. |
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| Formal Charges: The University Parking and Traffic Committee will be advisory to the Vice President for Finance and Operations on all issues pertaining to changes to motor vehicle parking regulations. The Committee will also be responsible for reviewing appeals from faculty and staff, as well as appeals from students not satisfied with the outcome of their appeal to the Student University Parking and Traffic Committee Sub-committee. |
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| Reporting Channels/Procedures: The Committee reports to the Vice President for Finance and Operations. An annual report is to be submitted and a meeting held with the Vice President for Finance and Operations. |
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| Membership: The Committee is composed of eleven members. Three faculty members recommended by the University Senate; three staff members recommended by the Staff Senate; and three students recommended by the Student Body President. The University Chief of Police and the Director of Auxiliary Services or their designates will serve as non-voting ex-officio members. Faculty and staff members serve two year terms and student members serve a one year term. |
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| Appointment: All members will be appointed in writing by the Vice President for Finance and Operations. |
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| Membership Terms: Committee membership will be reviewed annually. |
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| Officers: The Committee Chair will be appointed by the Vice President for Finance and Operations. |
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Subcommittees: Specific task-oriented subcommittees may be appointed by the Chair from time to time as need dictates and may include other University personnel.
University Parking and Traffic Committee Charter |
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| Relationship to Other University Committees: This Committee will take into account and work closely with all University and other administrative and student standing committees relevant to traffic and parking issues. |
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| Frequency of Meetings: This Committee will meet at least monthly during the school term or may meet more often if situations warrant special meetings called by the Chair. |
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| Notice of Meetings/Meeting Agenda and Support Material: The Committee will determine a meeting schedule at the first meeting. The Traffic Office will provide the necessary support material at the meetings. |
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| Committee Minutes: Minutes of Committee meetings will be kept and distributed to all members. |
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| Committee Reports: Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activities dictate. The Committee will prepare an annual report of its activities for the Vice President for Finance and Operations. |
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| Staff Support: Direct staff assistance to the Committee will be provided through the office of the Director of Auxiliary Services. |
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| Meeting Quorum: A simple majority will constitute the necessary quorum for conducting official business. |
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| Amendment to this Charter: Should any amendment to this Charter be required, the appointing official will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended charter will be completed, signed, and issued with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chair to the appointing official will be required. |
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This University Committee Charter is effective as of September 1, 2001.
Approved
Charles Kupchella
President
Approved
Robert Gallager
VP Finance & Operations |
