Background and History:

The Space Committee serves in an advisory capacity to the Vice President for Finance and Operations on issues relating to campus space utilization.

Classification/Terms of Appointment:

The Space Committee is a Presidential standing committee. The Charter will be reviewed annually by the Committee and the Committee will provide recommendations for any charter updates or amendments to the President.

Formal Charges:

The Space Committee will be advisory on all issues relating to space availability and will make recommendations regarding occupancy of vacant space or buildings. Its function is to oversee physical space on the University campus.

Reporting Channels/Procedures:

The Committee reports to the President.

Membership:

The Committee will be composed of all University of North Dakota vice presidents. The Director of Facilities will serve as an ex-officio member.

Appointment:

All members will serve on the committee by reason of the positions occupied at the University of North Dakota.

Membership Terms:

Committee membership is on a continuing basis.

Officers:

The Committee Chair will be the Vice President for Finance and Operations.

Subcommittees:

Specific task-oriented subcommittees may be appointed by the Chair from time to time as need dictates and may include other University personnel.

Relationship to Other University Committees:

This Committee will take into account and work closely with all University standing committees.

Frequency of Meetings:

The Committee will meet at the call of the Chair according to need.

Notice of Meetings/Meeting Agenda and Support Material:

It is the responsibility of the Chair to schedule meetings and notify all participants. Agenda and appropriate supportive information will be distributed at the meeting.

Committee Minutes:

Minutes of Committee meetings will be kept and distributed to all members.

Committee Reports:

Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activites dictate.

Staff Support:

Direct staff assistance to the Committee will be provided through the office of the Vice President for Finance and Operations.

Meeting Quorum:

A simple majority will constitute the necessary quorum for conduction of official business.

Amendment to this Charter:

Should any amendment to the Charter be required, the appointing official will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended charter will be completed, signed, and issued with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chair to the appointing official will be required.

This University Committee Charter is effective as of July 1, 2002.

Approved
Charles Kupchella
President

Approved
Robert C. Gallager
Vice President for Finance and Operations