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American Indian Science and Engineering society

Grand Forks, ND

University of North Dakota
American Indian Science and Engineering Society
Constitution

Article I. American Indian Science and Engineering Society

Section 1. Name
The name of this organization established by this constitution shall be the
University of North Dakota American Indian Science and Engineering Society (AISES) Chapter.

Section 2. Purpose
The purpose of this organization shall be to:
A. Bring together scientists, engineers, students, educators, and supporters
to provide for the exchange of information among these groups.

B. Nurture educational programs and strategies that will increase the
number of Indian scientists and engineers, and to develop leadership
quality professionals.

C. Explore and to facilitate practical applications of science and
technology in everyday life to serve the Indian reservations and
communities.

Section 3. Affiliation
This organization shall be affiliated with the National American Indian
Science and Engineering Society. The rules and regulations of the national constitution shall be followed when not inconsistent with the rules and regulations of the University of North Dakota.

Article II. Membership

Section 1. Non-discrimination Statement
Membership in this organization shall be without regard to race, creed, sex, national origin, age, marital status, or handicap.

Section 2. Requirements for Membership
A. Anyone may become a member who:
1. is a student at the University of North Dakota.
2. is a faculty / staff member at the University of North Dakota.
3. is an interested community member.
4. had paid the required dues.
5. agrees to abide by the provisions of the constitution and bylaws
of this organization.

B. Voting members shall consist of all members who:
1. have paid the required dues.
2. are students at the University of North Dakota.

C. Non-students members are not allowed to vote on matters dealing
with:
1. election or removal of officers.
2. removal of members.
3. amendments to the constitution or bylaws.
4. financial matters.

Section 3. Removal of Members
A. Grounds for removal of members include:
1. violation of University Policy.
2. violation of the UND Code of Student Life.
3. non-payment of dues.
4. violation of attendance policy as stated in the bylaws.

B. A member may be removed by the following process:
1. A petition submitted to the President. Such a petition must
contain the signatures of at least seven members. When such a petition is received, the President shall call a meeting of the organization to decide upon removal.
2. The grounds for removal and defense are to be presented by the
President at a regular or special meeting of the organization.
3. The member in question shall be provided an opportunity to present a defense either in person or in writing.
4. A simple majority vote of the members present shall decide upon removal, with voting not to occur sooner than 15 minutes after the presentation of the grounds and defense have been made. There must be a quorum for the vote of removal.

Section 4. Appeal of Removal of Members
A. Members may appeal their removal within ten days of the vote for
removal by requesting the President to call a special meeting of the organization. The President shall notify all members of this meeting, which is to occur at least one week and not more than a month after the appeal request is received by the President.

B. The decision to uphold the vote for removal shall require a simple
majority vote of the members present at the special meeting.

Article III. Officers

Section 1. Elected Officers
The officers of this organization will be:
A. President
B. Vice President
C. Secretary
D. Treasurer
E. Public Relations Officer

Section 2. Qualifications for Holding Office
In order to be eligible to hold an office in this organization the following qualifications must be met:
A. The candidate must be a student member of the organization.
B. The candidate must have held membership in the organization for at least one semester.

Section 3. Elections
A. The officers of the organization shall be elected for a term of one year.
B. There will be no restrictions placed on the number of terms of office a person may hold.
C. Elections will be held by the third week of September.
D. Election to office will be by simple majority vote of the members present.

Section 4. Duties of the Officers
A. The President shall be the principal executive officer and shall have
the following duties:
1. To preside at all meetings of the organization.
2. To call special meetings of the organization when required.
3. To schedule all practices, classes, and other activities of the
organization, and to obtain appropriate facilities for these activities.
4. To prepare and file any report required by the University.
5. To appoint committee chair people subject to the approval
of the Executive committee.
6. To perform other duties as specified in the bylaws.

B. The vice President shall assume the duties of President in the event of
absence of the Pres¬ident. In addition, the Vice President shall have the
following duties:
1. To assume the duties of the President (until a special election
can be held) in the event of a vacancy in the office.
2. To serve as ex-officio member of the Standing Committees
of the organization.
3. To plan the officers’ orientation and organ¬ization retreats.
4. To perform other duties as assigned by the President or as
specified in the bylaws.

C. The Secretary shall have the following duties:
1. To keep a record of all members of the organization.
2. To keep a record of all activities of the organization.
3. To keep and distribute minutes of each meeting of the organization.
4. To notify all members of meetings.
5. To handle all official correspondence of
the organization.
6. To submit an Officers Roster Card at the
beginning of each semester or when changes
occur to the Coordinator of Student Organ¬izations.
7. To perform other duties as assigned by the
President or as specified in the bylaws.

D. The Treasurer shall have the following duties:
1. To keep all financial records of the organization.
2. To prepare and submit financial reports to the members.
3. To prepare the annual budget and all budget requests for funds.
4. To submit financial records for annual audit to the Coordinator
of Student Organ¬izations at the end of Spring semester.
5. To become familiar with University accounting procedures and
policies.
6. To perform other duties as assigned by the President or as
specified in the bylaws.

E. The Public Relations Officer shall have the following duties:
1. Contact individuals for speaking engagements
2. To arrange for the organization to speak at various functions
3. To arrange for distribution of press releases posters and flyers
4. To promote A~SES as an organization
5. To perform other duties assigned by the President or as
specified in the bylaws.

Section 5. Vacancy of an Office
A. In the event of a vacancy in the office of the President before the
expiration of a full term, the Vice President shall assume the duties of
the President until a special election can be held.

B. In the event of a vacancy in an office other than the President before the
expiration of a full term, a special election shall be called by the
President within one month to fill the vacancy.


Section 6. Removal of Officers
A. Grounds for removal of an officer include:
1. Violation of University policy.
2. Violation of the UND Code of Student Life.
3. Failure to perform the duties of the office as set forth in the
constitution and bylaws of the organization.
4. Failure to uphold the provision of this constitution and bylaws.

B. An officer may be removed by the following process:
1. A petition to remove the officer in question must be submitted
to another officer. Such a petition must contain the signatures of
seven members of the organization. When such a petition is
received, the officer shall call a meeting of the organization to
decide upon removal.
2. The grounds for- removal and defense are to be presented by
the officer in charge at a regular or special meeting of the
organization.
3. The officer in question shall be provided an opportunity to
present a defense either in person or writing.
4. A simple majority vote of members present shall decide upon
removal, with voting not to occur sooner than fifteen minutes
after the presentation of the grounds and defense have been
made. There must be quorum for the vote of removal.

Section 7. Appeal of Removal of Officer
A. An officer may appeal his/her removal within ten days of the vote for
removal by requesting a special appeal meeting of the organization.
The President, or Vice President if the President is the officer being
removed, shall notify all members of this meeting which is to occur at
least one week and not more than one month after the appeal request is
received.

B. The decision to uphold the vote for removal shall require a simple
majority vote of the members present at the meeting.

Article IV. Advisor

Section 1. Advisor Selection
A. The Advisor to this organization must be a member of the UND
faculty or staff.

B. The organization Advisor shall be elected by a simple majority vote
each year at the time of the regular organization selections.

Section 2. Role of Advisor
A. The Advisor shall regularly review the financial transactions of the
organization.

B. The Advisor shall assist the officers and the members in accomplishing
the purpose of this organization.

C. The Advisor shall regularly review the financial records of the
organization and forward mailings to the appropriate officers.


Article V. Meetings

Section 1. Meetings
A. Business meetings of the organization shall be called by the President
once a month during the academic year.

B. Non-business meetings for the purpose of instruction, practice, or other
activities shall be held upon one week notice to the members.

Section 2. Special Meetings
A. Special meetings may be called by the President upon one week notice
to the members.
B. The President shall call a special meeting when requested by 10% of
the voting membership.

Section 3. Quorum
A. A quorum at business meetings shall consist of all voting members
present.
B. Quorum is not required to hold non—business meetings.


Section 4. Parliamentary Authority
The Parliamentary Authority for this organization shall be Robert’s Rule of Order.

Article VI. Advisory Board

Section 1. Responsibility
Management of this organization shall be vested in an Advisory Board responsible to the entire membership to uphold this constitution.

Section 2. Membership
Membership shall consist of the President, Vice President, Secretary,
Treasurer, public- Relations Officer.

Section 3. Meetings
The Executive Committee shall meet at least once before each business meeting, to organize and plan future activities and agenda items for meetings.

Section 4. Quorum
A quorum of this committee shall consist of at least three members.

Article VII. Committees

Section 1. The President shall have the authority to appoint any special committees, with the approval of the Advisory Board, as will meet the needs of the organization.

Section 2. These committees may include, but are not limited to the following:
A. Fundraising Committee-to raise funds for the activities of the
organization, trips, and the National Conference.

Article VIII. Financial Structure

Section 1. University Account
A. All organization funds must be deposited and maintained in a
University of North Dakota account.

B. The President and/or the Treasurer shall be authorized to sign all
financial transactions dealing with organization funds.

C. The Advisor of the organization must co-sign all financial transactions
of the organization.

D. The financial records / ledger must be submitted for an annual audit to
the Coordinator of Student Organizations at the end of each spring
semester.
Section 2. Dues
Dues for this organization shall be approved by a simple majority vote of the voting membership.

Article IX. Bylaws

Section 1. Provision for Bylaws
A. The organization may approve bylaws for the specific operation of the
organization.

B. No bylaw shall be adopted that is contrary to the provisions of this
constitution.

Section 2. A. The organization may adopt, amend, or rescind any bylaw by a
majority vote of the voting membership.

B. Any proposed bylaw must be publicized to the members at least one
meeting at which it is to be voted upon.

Article X. Amendments

Section 1. Ratification
A. A proposed amendment to this constitution shall be presented to the
members at least one meeting, prior to the meeting at which the vote
shall be held.

C. Ratification of an amendment to this constitution shall require a majority vote of voting members present.

Section 2. Approval by Student Policy Committee
All amendments to this constitution shall be approved by the Student
Policy Committee before they take effect.

 

AISES National Code of Conduct


The AISES organization conducts its events according to a Code of Conduct. The Code of Conduct policy prevails at all AISES functions and when an individual is representing AISES in an official capacity. The Code prohibits the use or possession of any alcohol, intoxicating drugs, and/or controlled substances, and prohibits sexual harassment.

 

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